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State of Florida · 6 days ago

ADMINISTRATIVE ASSISTANT II - 48003737

Tallahassee, FL

Part-time

Onsite

Entry Level

$35K/yr - $36K/yr

2+ years exp

The Florida Department of Education is seeking an Administrative Assistant II to support its operations. The role involves scheduling appointments, managing office supplies, and performing various administrative tasks to assist the Deputy Commissioner’s office.

Government Administration

Responsibilities

Communicates administrative and clerical policies and procedures

Reports to and assists the Operations and Management Consultant Manager in all areas as needed

Assists in scheduling appointments for new hire intakes

Performs incidental typing for accuracy, completeness, and for compliance with established standards and policies

Receives, sorts, and distributes incoming and outgoing mail

Files general office material and perform other routine office duties

Ensures compliance with state statue regarding the preparations and processing of travel

Proofs and edits correspondence, and edits reports for publications

Assists management staff with audit preparations

Answer the Division mainline and assists other support staff within the division as needed with telephone coverage

Provide direct support to the division office staff which includes all secretarial support activities related to travel itineraries, and other records and forms

Assists with IT inventory and services as a property custodian

Assists with division staff with Paperless Communications

Maintains division office supplies including MFMP procurement

Qualification

Microsoft WordMicrosoft ExcelMicrosoft OutlookVerbal communicationWritten communicationTeamworkOrganizational skills

Required

Your Candidate Profile (application) must be complete in its entirety

Work History (in easy to review chronological order) Consists of: Any position held by a State of Florida Agency, Any position held by a Florida University, All periods of employment from high school graduation, All periods of current or prior unemployment, Gaps 3 months or more must be accounted for, Any Education, Any Volunteer Experience, Your resume and application must match

Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps

It is unacceptable to use the statement 'See Resume' in place of entering work history. Your candidate profile will be converted to your official application

Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment

Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications

The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system

If claiming Veteran's Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only

If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process

Knowledge of principles and techniques of effective verbal and written communication

Proficiency in using computer applications including Microsoft Word, Excel and Outlook

Ability to communicate effectively, both verbally and in writing

Ability to work independently and with others as a team

Ability to establish and maintain effective working relationships with others

Ability to plan, organize and coordinate work activities