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Mack & Associates, Ltd. · 4 days ago

Executive Assistant/Project Coordinator

Skokie, IL

Full-time

Onsite

Entry Level

$70K/yr - $90K/yr

1+ years exp

Mack & Associates, Ltd. is a dynamic and quickly growing professional services firm seeking a proactive and highly organized Executive Assistant/Project Coordinator to support a senior executive. The role involves managing calendars, coordinating travel, handling personal tasks, and assisting with the company’s social media presence.

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Responsibilities

Own and manage a dynamic calendar, coordinating meetings, appointments, and personal commitments

Act as a liaison for internal and external stakeholders, ensuring smooth and professional communication

Arrange complex travel plans and create detailed itineraries for both business and personal trips

Prepare and process expense reports and manage invoice tracking

Support occasional personal errands and home-related logistics to keep things running smoothly

Assist with maintaining a light and consistent social media presence for the company (e.g., drafting/scheduling posts, monitoring engagement)

Handle administrative duties such as document preparation, correspondence, and project coordination

Plan and coordinate client and partner events, including receptions, meetings, and special engagements, ensuring a seamless and memorable experience that reflects the firm’s brand and values

Support marketing initiatives by creating and managing content for social media platforms, coordinating campaigns, and ensuring consistent brand messaging across all channels

Jump in on special projects and help streamline day-to-day operations

Qualification

Administrative experienceMicrosoft OfficeSocial media toolsMultitaskingDiscretionDependabilityWritten communicationVerbal communicationProblem-solving