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Inside Higher Ed · 1 day ago

Administrative Coordinator III - CAI (Internal Applicants Only)

Huntsville, TX

Full-time

Onsite

Mid Level

4+ years exp

Inside Higher Ed is seeking an Administrative Coordinator III to perform highly responsible administrative assignments for the Department of Campus Activities & Involvement. The role involves coordinating administrative and budget services, managing financial operations, and overseeing student employee management while ensuring effective departmental operations.

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Responsibilities

Performs administrative support duties

Collects, reconciles, and maintains complex budget data

Coordinates and implements departmental processes

Monitors budgets, accounts, and expenditures for 10 departmental budgets

Recommends to the supervisor internal policies and procedures, clerical functions, and work-flow to ensure effective and efficient operation

Manages all financial operations for the Department of Campus Activities & Involvement, including weekly budget reconciliation (COGNOS), same-day processing of purchase requests into Bearkat Buy, and timely vendor payments within one business day after events

This position oversees the procurement card processes, ensures compliance with receipt collection and reconciliation requirements, prepares monthly reports, and processes interdepartmental transfers

Manages all front-desk operations and office inventory

Manages the Campus Life Development Fund budget and maintains regular communication with committee members and student organizations

Administrative operations require maintaining a consistent office presence during core business hours (8:00 AM – 5:00 PM, Monday-Friday), monitors and responds to departmental emails and phone calls, manages office inventory and supplies, and coordinates space management and meeting room scheduling

Provides comprehensive support for department operations and serves as a primary point of contact for staff and students

Oversees student employee management, including monitoring Work Study eligibility and processing all hiring paperwork through EPAFs

As the primary coordinator for the Campus Life Development Fund, this position schedules and coordinates all committee meetings with appropriate advance notice, attends meetings to take minutes and track action items, and serves as the main contact for all inquiries

Maintains ongoing communication with committee members regarding applications, available budgets, and meeting reminders, while also coordinating with student organizations about committee decisions, purchases, and delivery timelines

Performs other related duties as assigned