North American Millwright Services, Inc. · 1 day ago
Billing Specialist
Baltimore, MD
Full-time
Onsite
Entry Level
$25/hr - $30/hr
2+ years expNorth American Millwright Services, Inc. is a privately held industrial services and solutions provider with over 35 years of experience. The Billing Specialist plays a key role in supporting the company’s billing processes and the administration of customer receivables, assisting with project billing and maintaining accurate financial records.
Machinery
Responsibilities
Assist with preparing and processing project billings, including AIA progress billings, time-and-materials invoices, change orders, and retention tracking
Review billing documentation for accuracy and completeness prior to invoice submission
Identify and assist in resolving billing discrepancies by coordinating with project managers, estimators, and field personnel
Post customer payments, apply payments to the appropriate invoices, and maintain accurate customer account records
Support collections efforts by monitoring aging reports and following up on past-due balances as directed
Assist with customer billing inquiries and manage billing-related correspondence in a timely and professional manner
Maintain accurate billing and accounts receivable records within the accounting system, including invoice status, retainage, and customer balances
Assist with monthly, quarterly, and year-end close activities related to billing and accounts receivable, including reconciliations and reporting support
Work closely with project teams to ensure billing aligns with contract terms, approved schedules of values, and job cost data
Ensure compliance with company accounting policies, construction industry standards, and contractual billing requirements
Provide general administrative and accounting support to the finance department as needed
Perform additional duties as assigned
Qualification
Required
High school diploma or equivalent required; associate degree in accounting, business, or a related field preferred
Proficiency in Microsoft Office, including Outlook, Word, and Excel
Strong attention to detail with a high level of accuracy in data entry and financial documentation
Ability to prioritize tasks, manage multiple deadlines, and work effectively in a fast-paced, deadline-driven environment
Strong verbal and written communication skills for interacting with project teams, customers, and accounting staff
Ability to handle sensitive financial and customer information with discretion and professionalism
Ability to work independently while effectively supporting the accounting and project operations teams
Preferred
Minimum of 2 years of experience in billing support, accounts receivable, or general accounting support preferred
Experience with construction billing, AIA applications, or accounting software (such as Foundation) is a plus
Experience supporting collections activities or customer account follow-up preferred
Benefits
Medical, Dental & Vision Coverage
Company-Funded Health Reimbursement Arrangement (HRA)
401(k) Retirement Plan with up to 8% Match
100% Company-Paid Life Insurance
100% Company-Paid Short-Term Disability
100% Company-Paid Long-Term Disability
Employee Assistance Program (EAP)
Referral Bonus Program
Paid Time Off (PTO)
Paid Holidays
Ongoing Professional Training & Development
Opportunities for Advancement
Company
North American Millwright Services, Inc.
North American Millwright Services provides turnkey industrial solutions with a commitment to precision, safety, and excellence.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase