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NEOGOV · 1 week ago

Senior Procurement Officer

City of Hopewell, VA

Full-time

Onsite

Senior Level

$62K/yr - $81K/yr

NEOGOV is a company that focuses on providing innovative solutions for public sector management. They are seeking a Senior Procurement Officer who will manage the procurement and contracting of City services, supplies, materials, and equipment, while ensuring compliance with procurement laws and policies.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Directs or performs contract bidding process for the City; reviews department’s bid/proposal specifications, attends bid openings and pre-bid conferences, reviews and evaluates vendor’s bids/proposals to determine compliance with stated specifications and conditions, approves and notifies proper parties about bid awards

Performs the verification of purchase orders to determine compliance with procurement laws, ordinances, policies, and regulations

Approves all purchase orders exceeding predetermined spending levels

Maintains purchasing filing system on purchasing-related materials and documentation such as bid/proposal information

Maintains vendor data base, commodity code, and other purchasing-related data on the electronic purchasing system; prepares related reports

Researches the availability of State, Federal, or cooperative contracts for goods and services

Serves as the administrator of the Purchase card program for the City

Examines contract documents including special provisions contained therein for acceptable legal terms and conditions and compliance to public procurement standards; seeks advice from City Attorney if needed; negotiates any required changes with contractors; approves contract extensions

Interacts with vendors’ representatives; reviews vendors purchasing policies and procedures, performs periodic audits of department records, and makes appropriate recommendations

Formulates, implements, maintains, updates, interprets, and enforces procurement policies/procedures; establishes standards; ensures compliance with all applicable laws, rules, regulations, standards, and best procurement practices; presents changes to established policy/procedures to the Finance Director for City administration review

Assists departments with formulation of bid/proposal specifications; enters data in the electronic purchase order system; researches budget, commodity, vendor payment, and purchase order information

Prepares and administers the budget for the division

Assists Finance Director with annual audit, year-end procedures, purchase order information and other duties as assigned

Document processes and procedures; provide financial business analysis support to departments and divisions in problem solving and developing new processes

Examines new or modified programs, conduct research, investigate workflows, policies and procedures providing management with data to determine the consequences of proposed changes, and recommend changes, on operations within assigned projects and/or program areas assuring alignment with established guidance, regulation and legislation

Coordinates with critical personnel to develop and evaluate initiatives and successfully complete assigned projects

Understand business processes within assigned department and recommend technology to improve performance

Researches and evaluates new technologies to be used as enhancements or upgrades to existing systems, programs and workflows

Reviews work progress through daily finance business analysis support to departments, ensuring that the proper level of service is being provided to the end user

Qualification

Virginia Contracting AssociateVirginia Contracting OfficerProcurement laws knowledgeBusiness analysis supportContract negotiationAutomated accounting systemsCustomer service skillsManagerial skillsAnalytical skillsCommunication skillsNegotiation skills

Required

Graduation from high school and/or has an associate degree and progressively responsible experience in performing procurement functions and related purchasing activities, or equivalent combination business analysis support services, training and experience

Virginia Contracting Associate (VCA) certification

Comprehensive knowledge of laws and regulations governing City procurement and the principles, methods, and practices of governmental purchasing

Thorough knowledge of business practices and market conditions

Thorough knowledge of standard types of forms and legal requirements

Thorough knowledge of contract methods, types, and principles and procedures

General knowledge of computerized purchasing systems and microcomputers

General knowledge of Microsoft software applications (Excel, Word)

General knowledge of accounting practices and procedures as they relate to government contracts and purchases

General knowledge of accounting practices and procedures as they relate to annual audit, year-end procedures

General knowledge of principles and practices of supervision and modern office practices

Quantitative, analytical, managerial, customer service, communication, and negotiation skills

Ability to deal effectively with administrative officials, with representatives of business, industry, and other institutions, vendors, and the general public

Ability to make sound policy decisions

Ability to organize and direct office staff in performing varied procurement functions

Ability to prepare specifications and invitations to bids and to analyze bids

Ability to utilize automated administrative accounting, purchasing and ERP systems

Ability to communicate effectively, both orally and in writing

Ability to establish and maintain effective working relationships with subordinates, other employees, City officials, vendors, business/industry representatives, and the general public