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Airbus US Space & Defense, Inc. · 1 day ago

Senior Trade Shows and Events Coordinator

Arlington,VA,US

Full-time

Onsite

Mid, Senior Level

3+ years exp

Airbus U.S. Space & Defense, Inc. offers advanced solutions for U.S. defense and security needs. They are seeking a Senior Trade Shows and Events Coordinator to manage trade show logistics, support marketing initiatives, and ensure successful execution of events aligned with strategic goals.

InfrastructureMilitarySpace Travel

No H1B

Responsibilities

Coordinate the overall planning and logistics for designated conventions/symposiums, trade shows, and special events where Airbus U.S. Space & Defense is involved

Work under the directions of the Airbus U.S. Director of Marketing & Communications, communications manager and Airbus Americas Head of Trade Shows and Marketing (North America region) to manage dedicated Airbus U.S. Space & Defense trade show/event assignments

Plan, execute, and attend designated trade shows as the primary onsite trade show lead in coordination with Airbus U.S.'s corporate strategy and on-going programs, campaigns, and customer outreach (U.S. Government customers and partners)

Plans and execute all pre-show arrangements under the direction of their manager such as: registration, sponsorship content and deliverables, conference room booking, invitation process, meeting schedule plans, select and organize booth content shipment, request booth services, rentals as necessary, display labor if necessary, booth set-up/tear down, onsite support. Ensure Airbus branding elements are correctly implemented throughout exhibit content

Onsite event support includes oversite of exhibit setup, setup of meeting room and reception desk area, create master trade show booth schedule that can be used by the CEO and all senior Business Develop leads

Setup meeting materials/promo items, setup catering, and clean up following meetings. Interact with customers and program leadership onsite; ensure that Airbus U.S. is properly represented

Assist with pre-planning of customer meeting schedules for trade shows and events, coordinating directly with the business lines and business development staff attending events. Develop email marketing/ event management digital tools to coordinate RSVPs

Create social media engagement plan around trade shows, coordinating closely with the Director of Marketing and Communications and communication manager, as well as Airbus Americas

Plan and execute designated Airbus U.S. special events assigned such as executive offsite meetings / events, customer receptions (invitations process, logistic planning, collaterals, promotional items, etc.) as needed

Track, maintain, and be accountable for marketing material inventory and storage of collateral. Work directly with the Director of Marketing and Communications, and communication manager to order dedicated promotional materials and marketing collateral needed for each event, maintain adequate supply of brochures and promotional items

Oversee and process trade show, membership, and and sponsorship invoices to ensure timely payment

Coordinate editing of brochures and collateral with Communications managers/ leads and program leads

Interface/coordinate with suppliers, e.g., exhibit house, freight company, and promotional items suppliers

Lead development of all trade shows and special events within defined budgets for Airbus U.S. Space & Defense and its divisions and all participating activities

Develop a budget tracking sheet and event checklist for each designated trade show or special event. Include all corporate membership and sponsorships to ensure alignment across the company

Work closely with the procurement department representative responsible for the Marcom department activities

Support the Head of North American Trade Shows to provide U.S. Space & Defense team input into the master event trade show and event list

Enter and update the Airbus U.S. Space & Defense master show list in Salesforce.com, Exhibit Day and Corporate Calendar

Schedule a cadence of regular planning meetings with all stakeholders for each trade show or event, begin planning at least 90 days out

Arrange for meeting rooms, catering, and equipment set-up

Complete SSA visit requests for in-person meetings, trade shows, and event activities

Prepare event-related expense reports and reconcile them against corporate credit card

Qualification

Event planningBudget managementMarketing communicationsMicrosoft Office proficiencyCustomer service experienceSocial media proficiencyGoogle SuiteDesign toolsOrganizational skillsAttention to detailCommunication skills

Required

Bachelor's degree in communications, Marketing, or Business Administration, Events and Hospitality, or equivalent in experience and relevant education required

Three to five years of professional experience, including relevant experience with trade shows/events, customer service, or hospitality required

Strong organizational skills

Attention to detail

Event support experience

Excellent writing, communication, and presentation skills

Proficiency in full Microsoft Office suite and TEAMS, with intermediate or advanced level experience in PowerPoint and Excel

Familiarity with Google Suite

Familiarity with digital email marketing tool, event software, and digital survey platforms

Proficiency with social media platforms

Familiarity with design tools like Adobe Creative Cloud or Canva

Eligibility to work in the U.S