Littler · 11 hours ago
Sr. Office Assistant (Washington, DC - In-Office)
Washington, DC
Full-time
Onsite
Senior Level, Lead/Staff
$24.90/hr - $30.43/hr
10+ years expLittler is the largest global employment and labor law practice in the world exclusively devoted to representing management. The Sr. Office Assistant is responsible for providing in-office support to secretaries and attorneys, managing reception, mail processing, and various administrative tasks.
AdviceEmploymentLegal
Responsibilities
Accountable for the administrative and secretarial support of the Office Administrator, including maintenance of the office internet page
Responsible for assisting Office Administrator in updating and maintaining the office operations documentation
Assists the Office Administrator with upkeep of budget reports
Responsible for receiving calls, transferring calls, taking messages, and communicating messages accurately and timely
Responsible for greeting and accommodating visitors and advising appropriate personnel
Accountable for all visitors receiving the proper visitor information including badges and appropriate security access, and return of same upon departure, set up of workstations and focus rooms for visitors
Responsible for administration of badge program, assigns badges to new employees and deletes access for terminated employees, coordinates with security and parking on both badges
Responsible for conference room reservations
Accountable for understanding and coordinating the technology needs of conference room reservations including, conference phone, internet access, and media
Responsible for catering needs of conference room reservations and other meetings including food and beverage orders, setting up food delivery and conference room clean up. Maintains catering kitchen stock and appearance
Accountable for conference room reservation schedules
Accountable for the neatness and cleanliness of the lobby and reception area
Accountable as the liaison with building maintenance for issues including office temperature, light bulbs, and other daily maintenance issues. Tracks building issues, liaison with building cleaning company
Responsible for coding and processing of firm invoices
Accountable for keeping Office Administrator informed of problems and issues
Accountable for performing back-up duties for APCs as needed
Other duties may be assigned
Qualification
Required
Minimum High School Diploma required, college degree preferred
Minimum of 10 years on the job experience within a law firm and/or office environment in order to gain an understanding of office policies and procedures and effectively operate equipment with minimal supervision
Ability to sort and organize documents for copy jobs
Must have strong knowledge of MS Word, Excel, PowerPoint and Outlook
Ability to organize and prioritize numerous tasks and complete them under time constraints
Interpersonal skills necessary in order to communicate by email and telephone to provide information in an appropriate business manner
Must be able to work independently, be proactive, complete assigned tasks, and perform duties with minimal supervision
Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties
Ability to operate, maintain and stock supplies for standard office equipment, including laptops, printers, photocopiers, and telephones
Work may require irregular hours and occasionally require more than 40 hours per week to perform essential duties of the position
Must be courteous, cooperative, and work collaboratively with professional staff and attorneys
Benefits
Comprehensive health, dental and vision plan for you, your spouse/domestic partner and children
Superior 401(k) plan
Ample time off programs
Mental health programs
Family building and caregiving
Generous paid parental leave
Life insurance
Disability insurance
A wellness program
Flexible spending accounts
Employee referral bonus program
Company
Littler
Littler is the largest global employment and labor law practice, representing management in all aspects of employment and labor law and serving as a single-source solution provider to the global employer community.
1001-5000 employees
H1B Sponsorship
Littler has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (3)
2022 (1)
2021 (3)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
M
Maralee Downey
Chief Legal Officer & General Counsel
Recent News
globallegalchronicle.com
2025-11-27
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2025-09-24
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