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Capps Plumbing and Sewer, Inc. · 13 hours ago

DPS - CID - Administrative Assistant IV - 0156

HOUSTON R2 HQ (WEST RD)12230 WEST RD

Full-time

Onsite

Mid Level

3+ years exp

Capps Plumbing and Sewer, Inc. is seeking an Administrative Assistant IV to provide highly complex administrative support within the Texas Department of Public Safety. The role involves coordinating the dissemination of information, managing office duties, and supporting various agency programs under limited supervision.

CommercialCustomer ServiceProperty ManagementResidential

Responsibilities

Interpret and disseminate information concerning division programs and procedures

Coordinate the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents

Coordinate general office duties such as ordering supplies, performing basic bookkeeping work, and assisting with general Human Resources work

Coordinate meetings, conferences, and seminars

Develop and maintain filing, record-keeping, and records management systems

Respond to inquiries regarding technical program or administrative regulations, policies, and procedures

Participate in the planning and execution of an agency program

Compile and edit data for charts, graphs, logs, and databases; prepares summaries or reports

Assist in researching technical issues

Answer phone calls, route incoming calls, take messages, greet visitors, and direct visitors to the appropriate staff

Manage and maintain schedules and travel arrangements for supervisors/managers

May research compose, design, or edit agency publications such as brochures, forms, manuals, and reports or presentations

May develop and review training materials

May review and edit reports to ensure compliance with rules and regulations

May develop administrative and technical policies and procedures

May supervise the work of others

Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies

Perform other work as assigned

Qualification

Microsoft Office SuiteAdministrative SupportTechnical Program AssistanceRecord-keeping SystemsInterpersonal SkillsResearch SkillsAnalytical ReasoningConfidentialityOrganizational Skills

Required

Graduation from a standard senior high school or equivalent is required

Minimum of three (3) years' experience in an environment involving concentrated use of personal computers using word processing software in a law enforcement environment is required

Must possess a valid driver license from state of residence

Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures

Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers

Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism

Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner

Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems. Knowledge of required format, style, and standards of correspondence, reports, forms, memoranda, etc

Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems. Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Must demonstrate an ability to responsibly handle sensitive and confidential information and situations, and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information

Availability for after-hour and weekend work is required

Preferred

Graduation from an accredited four-year college or university with a major in Liberal Arts, Business or Public Administration, Social Science, or a related field is preferred