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Family & Children's Association · 1 day ago

Administrative Coordinator

Hempstead, NY

Full-time

Onsite

Mid Level

$45K/yr - $45K/yr

3+ years exp

Family & Children's Association is seeking a detail-oriented Administrative Coordinator for their Project Independence/Family & Community Support Division. The role involves managing office communications, maintaining databases, and supporting program directors to enhance overall program functioning.

Non Profit

Responsibilities

Assume responsibility as the Primary contact person for Lutheran Food Pantry referrals

Maintain phone system (assign extension numbers, delete old extensions, forward calls)

Answer phones and greet clients in professional manner

Troubleshoot problems with office equipment including phones, computers, copy machines, printers etc

Maintain Statistical Data Bases for all Prevention Programs and SU2S Database

Update program forms and protocols, modify and develop spreadsheets to enhance program management as needed

Assist Program Directors and AVP with identified tasks and projects needed to enhance overall program functioning

Perform all clerical/office duties including filing, copying, answering phones, handling mail, composing and creating correspondence and documents, managing petty cash and maintaining office supplies

Maintain current program database and produce reports required by agency, county, and state regulations

Serve as DSS Connections Liaison for Project Independence Nassau and Suffolk, with both Nassau and Suffolk Departments of Social Services

Maintain informational bulletin boards

Assure a user-friendly visitor and reception area

Assume other responsibilities and tasks as assigned to ensure the effective operation of the program

Purchase program supplies and equipment as needed for programs

Schedule office maintenance, copier repair and computer maintenance as needed

Assume other responsibilities as assigned to ensure the effective operation of the program