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Nelson Miller Group · 13 hours ago

Finance & Office Operations Coordinator

Troy, VA

Full-time

Onsite

Mid Level

3+ years exp

Nelson Miller Group is a leading partner in various industrial sectors, known for its commitment to operational excellence. The Finance & Office Operations Coordinator will support accounting operations, vendor management, and office administration, playing a key role in accounts payable and month-end close activities.

ManufacturingPlastics and Rubber ManufacturingProduct Design

No H1B

U.S. Citizen Only

Responsibilities

Post vendor bills from landed cost receipts, purchase receipts, or direct accounts

Process shipping bills from vendor portals

Review and process employee expense reports

Prepare weekly unpaid bills lists for CFO approval

Coordinate China vendor payments with internal stakeholders

Execute approved payments in CashPro and post transactions in Acumatica

Perform daily bank reconciliations and deposit checks

Enter RMAs into Acumatica and issue Return Approval Authorization forms

Create and manage RMA tasks in Teams, assigning appropriate team members

Perform Accurate Reconciliations For Accounts payable

AMEX credit card charges

Prepaid inventory (bank and credit card)

Prepaid expenses

Shipping expenses

Landed cost & purchase receipt variance

Purchase receipts and landed cost receipts

Maintain vendor documentation (W-9s, bank forms, ST-10s, etc.)

Manage office and warehouse supply inventory

Oversee printer lease administration

Coordinate utilities and property tax documentation

Coordinate end-to-end ordering of promotional materials, branded merchandise, and gear to support internal teams, events, and company initiatives

Perform additional duties as assigned

Qualification

Accounting operationsAccounts payableAcumaticaFinancial systems proficiencyAnalytical skillsIndependent decision-makingVendor communicationCommunication skillsOrganizational skillsAttention to detail

Required

3+ years of experience in accounting operations, accounts payable, or finance support

Bachelor's degree in Accounting, Finance, Business Administration, or equivalent experience preferred

Experience with Acumatica or similar ERP systems preferred

Strong analytical skills and the ability to exercise independent judgment and discretion

Excellent communication and organizational skills

High attention to detail, accuracy and confidentiality

Ability to manage multiple priorities in a fast-paced environment

Compliance: Due to ITAR and / or CUI compliance requirements, this position requires candidates to be a U.S. Citizen, Permanent Resident Alien, or Protected Individual per 8 U.S.C.1324b(a)(3)

Hiring Process: Candidates being considered for hire must successfully pass a pre-employment background check