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HBK Engineering, LLC · 1 day ago

Office Coordinator

Chicago, IL

Full-time

Onsite

New Grad, Entry Level

$22/hr - $25/hr

HBK Engineering, LLC is a fully licensed professional engineering design firm headquartered in Chicago, IL. They are seeking an Office Coordinator to support administrative office activities and the needs of HBK employees, including engineers, designers, and field crews.

ConsultingProduct DesignWeb Design

Responsibilities

Supports a friendly and efficient guest experience as the main representative at the front reception desk

Coordinates office activities and facilities, including the reception area, incoming and outgoing mail, and coordinates with facilities team on large material purchasing requests

Books travel (flights, hotels, rental cars) on behalf of our employees following the HBK travel guidelines

Potential to answer the office phone line and direct calls to employees and other offices as needed

Coordinates and supervises maintenance and alteration of office areas and equipment

Coordinates with the facilities team on purchases of office supplies, office furniture, office equipment and other office needs for the entire staff in accordance with company purchasing policies and budgetary restrictions

Performs facilities day-to-day operations

Participates as needed in special department projects

Maintains office efficiency by coordinating with facilities and employees on changes to office systems, layouts, and equipment procurement in coordination with other responsible HBK teammates

Tracks and administers office wide employee programs (examples: Gift Card Tracking, etc.)

Coordinates client meetings and internal meetings (greeting, ordering lunch, etc.)

Performs other general clerical/administrative support duties as needed