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IMG Academy · 4 days ago

Administrative Assistant

Bradenton, FL

Full-time

Onsite

Mid Level

3+ years exp

IMG Academy is the world's leading sports education brand, providing a holistic education model that empowers student-athletes to win their future. The Administrative Assistant will provide high-level administrative support to multiple organizational leaders by managing complex schedules, coordinating meetings and travel, and handling confidential information.

EducationFitnessRecreationSports

Responsibilities

Manage complex calendars, including internal and external meetings, strategic planning sessions, and high-priority engagements

Coordinate national and international travel logistics, accommodations, transportation, and expense processing

Proactively anticipate the needs of supported executives, identifying and addressing potential challenges and opportunities to ensure smooth operations and strategic alignment

Draft, edit, and prepare executive-level correspondence, presentations, talking points, reports, and other materials

Handle highly sensitive and confidential information with the utmost integrity and discretion

Track, prioritize, and help drive the completion of key deliverables and follow-ups in coordination with cross-functional teams and leadership

Serve as a point of contact for executive visits to/from IMG Academy, managing logistics and ensuring a positive guest experience

Maintain well-organized executive offices, including supply management, mail distribution, and general administrative support

Represent the executive office with professionalism, responsiveness, and discretion in all communications and engagements

Support contract-related processes, including preparation, formatting, drafting, and finalization of agreements as directed

Perform additional administrative duties and special projects as assigned

Adhere to all company policies, procedures, and business ethics standards

Qualification

Microsoft Office SuiteExecutive administrative supportWritten communicationVerbal communicationBilingualInterpersonal skillsOrganizational skillsDetail-oriented

Required

Bachelor's Degree

3+ years of experience providing executive or senior-level administrative support, preferably to multiple leaders in a fast-paced, high-stakes environment

Advanced proficiency in Microsoft Office Suite, including PowerPoint, Word, and Excel

Exceptional written and verbal communication skills, with strong editing, formatting, and presentation abilities

Demonstrated ability to manage competing priorities, anticipate needs, and exercise sound judgment under pressure

Strong interpersonal and relationship-building skills with a professional and polished demeanor

Proven track record of handling sensitive and confidential information with discretion

Highly organized, adaptable, proactive, and detail-oriented