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University of Florida · 1 day ago

Procurement Agent II

Gainesville, FL

Full-time

Onsite

Mid Level

$55K/yr - $65K/yr

3+ years exp

The University of Florida is seeking a Procurement Agent II to analyze requisitions and ensure compliance with regulations and best business practices. The role involves reviewing vendor contracts, drafting specifications for Invitations to Bid, and maintaining a high level of customer service to various departments.

Higher Education

Responsibilities

Analyzes requisitions checking for best business practices, compliance with UF regulation, directives, policies, Florida Statutes and when applicable: Federal Uniform guidance

Ensure requisitions include proper descriptions, vendor, account numbers and justifications

Reviews and edits vendors provided contracts to ensure they include best business practice and compliance with regulations, directives, policies and guidance

Reviews sole source requests prior to Associate or Director approval

Edits, researches and helps draft specifications for Invitations to Bid (ITB) for annual contracts and one-time purchases exceeding the UF regulation bid level

Research potential vendors (including small and disadvantaged businesses) for ITB response

Assists in identifying opportunities for annual contracts

Confers with using departments regarding current and future requirements and recommends appropriate acquisition method

Solicits and evaluates vendor price quotations

Opens and analyzes ITB

Participates in vendor business review meetings

Maintains a high level of customer service to UF departments regarding current and future requirements, specifications, results of price quotations and bids, etc. through open lines of communication, providing training and periodic department visits

Promptly answers phone and email inquiries from vendors and University personnel concerning public purchasing process and UF procurement process

Works on resolving vendor disputes

Contributes to development of external training including review of web pages related to areas of commodity/service concentration

Maintains expertise in procurement and commodity areas by attending professional purchasing association meetings, courses, workshops, reading trade publications and journals, meeting with suppliers, campus stakeholders and Group Purchasing Organizations to continuously improve and broaden knowledge of products and services

Stay current with existing and new policy matters/changes by the State, University and Federal Government regarding the procurement of needed goods and services

Keeps up to date on new trends, market conditions and improvements to procurement techniques/procedures

Assists in documentation of internal processes

Performs other duties as assigned by the Procurement leadership/management team (CPO, Director etc.)

Qualification

Procurement expertiseVendor managementContract reviewSpecification draftingCustomer serviceProblem resolutionMarket researchTraining developmentProfessional certificationCommunication skills

Required

Bachelor's degree in an appropriate area and three years of relevant experience or an equivalent combination of education and experience