Apply on Employer Site

HBK Engineering, LLC · 1 day ago

Project Coordinator

Ontario, CA

Full-time

Hybrid

Mid Level

$22/hr - $22/hr

3+ years exp

HBK Engineering, LLC is a professional engineering design firm headquartered in Chicago, IL, known for delivering accurate services in time-sensitive environments. The Project Coordinator will support Project Managers in ensuring infrastructure projects are completed safely and on schedule, managing project data entry, resource tracking, and permit-related activities.

ConsultingProduct DesignWeb Design

Responsibilities

Work closely with division, field, and project management to ensure successful delivery and built-in accordance with OSHA and company safety regulations

Support daily, weekly, and monthly meetings; manage all documentation, minutes, and action-item tracking

Setup, organize, and maintain electronic project files across systems including Microsoft Office, SharePoint, Primavera P6, EcoSys, and B2W

Coordinate and schedule subcontractors, vendors, and material suppliers (traffic control, digging, etc.) and manage project equipment and small tools

Issue work packages, update production trackers, and audit timesheets for program efficiency

Facilitate contractual closeout activities including lessons learned, as-built reviews, and punch list items

Research, prepare, and submit permit applications to local, state, and federal regulatory agencies for all scopes of work

Serve as the primary point of contact between the organization, clients, and regulatory agencies; attend meetings with utility companies and local authorities as required

Maintain up-to-date knowledge of governing regulations and monitor the status of permit applications through the approval and construction phases

Work with landowners to monitor lease agreements and support the project team with access coordination

Assist in developing policies related to permitting and advise management on potential impacts of regulatory changes

Qualification

Project coordinationPermitting lifecycleMicrosoft OfficePrimavera P6EcoSysB2WProfessional diplomacyWrittenVerbal skillsAttention to detailProblem-solving

Required

High School Diploma or Equivalent

Minimum of 3 years in project coordination, construction management, or project controls

2+ years of proven experience in administrative support, permitting, or customer service

Thorough understanding of industry practices, contract management, budgeting, and the construction lifecycle

The ability to prioritize high-stakes tasks under pressure while maintaining a professional appearance and diplomatic demeanor in the field or office

A deep understanding of the permitting lifecycle and the ability to navigate the complexities of local jurisdictions, municipalities, and utility-specific compliance standards

Exceptional attention to detail with the ability to audit project data, identify discrepancies in production trackers, and proactively mitigate risks before they impact the schedule

Excellent written and verbal skills; the ability to present complex project updates to stakeholders and train field teams on documentation and safety standards

Advanced command of Microsoft Office (Word, Excel, Project, Visio, Access) and hands-on familiarity with Primavera P6, EcoSys, B2W, or comparable utility scheduling and project control software

A self-starting approach to problem-solving, with the 'professional diplomacy' required to negotiate access and approvals with landowners and government agencies