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Fort Washington Investment Advisors, Inc. · 10 hours ago

Executive Assistant

Cincinnati, OH

Full-time

Onsite

Mid Level

Fort Washington Investment Advisors, Inc. is a part of Western & Southern, a Fortune 500 company dedicated to employee development and community service. The Executive Assistant role involves providing administrative support to executives, maintaining calendars, coordinating travel, and ensuring high-quality customer service.

Financial Services

Hiring Manager

Kristen Wentzel

Responsibilities

Provides administrative assistance to the President of FWIA, including preparing memos, presentations, meeting and conference room coordination. Monitors in/out boxes of senior management, as well as fax machines, and distributes material as necessary

Keeps electronic daily appointment calendars, including confirming meeting logistics and performing research on potential clients to ensure President and others are well prepared

Coordinates travel arrangements and prepares expense reports in a timely and accurate manner

Coordinates FWIA holiday party, special occasions for employees and other events as requested

Maintains company credit cards for all appropriate FWIA personnel

Coordinates all FWIA internal office moves for all FWIA offices

Coordinates bi-weekly management team meetings and other senior management meetings as required

Qualification

Administrative supportMicrosoft Office proficiencyTravel arrangements coordinationConfidential information handlingCustomer serviceEvent coordinationIndependent decision-making

Required

High School Diploma /GED - Required

Extensive experience serving as an administrative assistant or executive secretary to senior-level management. Experience must include supporting multiple principles where independent decision-making and self-initiative were demonstrated

Proven experience handling administrative duties independently with the authority to act on behalf of managers, including prioritizing assignments, scheduling and canceling appointments, coordinating travel arrangements, responding to routine correspondence and requests, and proactively providing desired information to various department personnel

Proven experience handling confidential information and correspondence; must cite examples of previous approaches to maintaining confidentiality

Proficient in word processing, spreadsheet and presentation applications