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City of Gainesville · 1 day ago

Supply Chain Specialist

Gainesville, Fl

Full-time

Onsite

Mid Level

$19.13/hr - $29.85/hr

3+ years exp

The City of Gainesville is dedicated to building and improving the community, and they are seeking a motivated Supply Chain Specialist to support inventory analysis, purchasing, and materials management. The role involves determining material requirements, maintaining ERP systems, and collaborating with various departments to ensure efficient supply chain operations.

Government Administration

Responsibilities

Determines material requirements and maintains ERP SAP – System, Application, Products - GRU, Work Management System (Public Works) or database updated with accurate purchasing and inventory control information to ensure the system performs optimally, reduces clerical work, and provides accurate suggested orders with optimal quantities and delivery times

Monitors stock levels, material usage and future material requirements and creates and issues purchase orders as needed to insure needs are met while maintaining inventory at optimal levels

Works with the user departments, purchasing, stores, standards and engineering to evaluate, select and implement GRU or Public Works supply chain partners. Designs, develops and maintains effective supply chain strategies. This could include working to resolve problems, improve efficiencies, reduce total costs, assure quality, support flexibility and protect continuity of supply

Monitors and reports on market conditions, new technology and supplier conditions for the assigned material group, and makes recommendations to the Supply Chain or Assistant Operations Manager when necessary to protect or enhance the performance of the supply chain

Works with the Procurement Specialist or others as appropriate to prepare bid specifications, evaluate bids, and recommend award for all bids above GRU requirements or as directed by Assistant Operations Manager

Prepares detailed records and reports in a timely manner

Prepares requests for quotation and/or invitations to bid for a wide range of standard materials

Monitors transactions of inventory usage to ensure accuracy in capital and maintenance materials accounting as well as Stores inventory records

Reviews contracts, agreements, and terms and conditions in purchase orders to assure clarity, and protection and enhancement of the City’s interests

Verifies contracts have met all requirements and adhere to all City policies before execution. Implements contract execution procedures, ensuring proper execution by the Contractor, review and approval by the City Attorney, and execution by the City

Prepares analysis of quotations to insure conformity with specifications and most satisfactory source of supply. Initiates quotations and places orders for emergency purchase when bids are not required

Works with the Warehouse Supervisors or Operations Supervisors to check and verify source documents related to issue and receipt of goods and ensures accountability of quantities and costs

Responsible for overseeing the cycle count program and researching causes for inventory balance discrepancies. This may be in tandem with the Warehouse Supervisor, Operations Supervisor or Assistant Operations Manager as appropriate

Conducts analysis of inventory to identify potential candidates for investment recovery and works with user departments to determine if material can be disposed of

Attends work on continuous and regular basis

Maintains complete records of all contracts utilized by the Stores Department or Public Works Warehouse

Coordinates the expediting of materials to meet user department requirements and communicates information as necessary to them

Performs many of the functions that support daily warehouse activities on an as-needed basis

Assists in formulating operating procedures

Assists in the annual budget process

Performs other related duties as assigned

Qualification

ERP system expertiseInventory controlPurchasing principlesExcel proficiencyContract managementEffective communicationTeam collaboration

Required

Graduation from high school or possession of an acceptable equivalency diploma

Three years of experience in purchasing and/or inventory control utilizing an electronic system

Relevant college level courses in business or related subjects, or an equivalent combination of education, training and experience which provides the required knowledge, skills and abilities

Valid Florida Driver License required

Expertise with an ERP system, especially the purchasing and inventory modules

Thorough knowledge of principles, practices, methods and theories of inventory control

Thorough knowledge of purchasing principles and practices and of rules and regulations governing municipal utility procurement activities

Knowledge of types, grades, and suppliers of materials, supplies, and equipment to be purchased and of price and market trends

Knowledge of use of personal computers and relevant software including Excel and Word

Thorough knowledge of office procedures and practices, business English, spelling, and commercial arithmetic

Ability to prepare specifications, analyze bids, and perform other purchasing functions

Ability to analyze bids in light of anticipated needs to obtain total cost of each bid on multiple items

Ability to communicate effectively, both orally and in writing and prepare fiscal reports

Ability to work effectively with co-workers and the general public

Work requires physical strength and agility sufficient to safely perform all essential job functions, including the ability to lift, carry, push or pull 25 pounds without assistance

The ability to work in a high-volume and fast-paced environment and perform multi-skilled functions is needed

Employee must possess and maintain a valid telephone number and follow all departmental, City of Gainesville, and GRU policies, administrative guidelines, and procedures

Must be willing and able to work overtime as necessary to complete required duties and provide necessary support to operational and department personnel during emergencies and non-emergencies