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Ultimate Staffing · 1 day ago

Benefits Specialist

Tampa, FL

Full-time

Onsite

Entry, Mid Level

2+ years exp

Ultimate Staffing is seeking a Benefits Specialist who will be responsible for the day-to-day administration of employee benefits programs. This role serves as the primary point of contact for employees and vendors, ensuring compliance with regulations and providing exceptional customer service.

EmploymentHuman ResourcesManufacturingStaffing Agency

Comp. & Benefits

Hiring Manager

Corey Whiting

Responsibilities

Administer employee benefits programs, including medical, dental, vision, COBRA, life insurance, disability, and 401(k)

Serve as the primary contact for employee, carrier, and third-party administrator inquiries related to benefits

Ensure compliance with federal and state regulations, including COBRA, ERISA, ACA, FMLA, and ADA

Conduct audits related to benefits and benefits data to ensure accuracy and compliance

Troubleshoot and resolve issues related to benefit plans, eligibility, enrollment, and systems; collaborate with internal departments such as Payroll, HR, and IT to resolve discrepancies

Assist in coordinating annual open enrollment and employee benefits education meetings

Support the configuration and maintenance of benefits plans and enrollment modules (new hire, life events, open enrollment) within ADP

Administer benefit changes including enrollments, life events, terminations, COBRA, beneficiaries, disability, accident and death claims, QMCSOs, and compliance testing

Assist in the development and distribution of benefits communication materials

Create and maintain user guides and process documentation for benefits-related tasks and procedures

Provide timely, accurate, and professional customer service to all benefit-related inquiries

Perform general administrative duties such as invoice processing, correspondence, and ad-hoc report generation within ADP

Review payroll registers and payroll summaries to verify benefit deductions and resolve discrepancies

Qualification

Benefits administrationRegulatory complianceADP Workforce NowMicrosoft ExcelAnalytical skillsProblem-solving skillsAttention to detailConfidentialityTeam collaboration

Required

Minimum of 2 years of experience in benefits administration with demonstrated knowledge of regulatory and compliance requirements

Minimum of 2 years of experience managing multistate leave programs, including FMLA, Military Leave, Short-Term Disability (STD), Long-Term Disability (LTD), Personal Leave of Absence (PLOA), and related processes (requests, approvals, tracking, coordination, and benefits billing)

Strong proficiency in Microsoft Excel, Word, Gmail and the Google Workplace

Experience working with HRIS and payroll systems; ADP Workforce Now (WFN) experience preferred

Proficient in Microsoft Excel

Results-driven with strong analytical, troubleshooting, and problem-solving skills

Exceptional attention to detail and accuracy

Ability to handle confidential information with discretion

Flexible and able to reprioritize quickly in a dynamic environment

Ability to work effectively both independently and as part of a collaborative team