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CooperCompanies · 4 days ago

Executive Assistant, Commercial

75 Corporate Drive, Trumbull, CT, 06611, US

Full-time

Onsite

Senior Level, Lead/Staff

8+ years exp

CooperSurgical is a leading fertility and women’s healthcare company dedicated to supporting patients throughout their lifetimes. The Executive Assistant will provide high-level administrative and operational support to executives, manage complex calendars, coordinate travel, and oversee communication initiatives while maintaining professionalism and discretion.

Medical Device

Responsibilities

Proactively manage complex calendars, prioritize meetings, resolve scheduling conflicts, and ensure appropriate time allocation for strategic priorities

Coordinate domestic and international travel logistics, including flights, accommodations, visas, and on-the-ground transportation, while ensuring full compliance with company travel and expense (T&E) policies

Prepare, process, and track expense reports with precision and timeliness, maintaining awareness of Sunshine Act implications and company reporting standards

Support communications initiatives, including preparing or editing executive messages, drafting content for internal channels, and helping coordinate internal events in collaboration with the communications team

Develop and maintain organized systems for team documents, workflows, and knowledge-sharing tools

Create or enhance PowerPoint presentations that effectively communicate key messages to internal and external stakeholders

Serve as a point of contact for internal and external stakeholders, exhibiting professionalism, discretion, and strong communication skills

Coordinate and support team-wide projects, team meetings, offsites, and events, including compiling agendas, producing meeting materials, capturing action items, and following up

Manage administrative processes such as organizational charts, department procedures, meeting logistics, commercial headcount tracking, and onboarding support for new team members, as well as other projects that arise

Proactively identify opportunities to improve administrative processes, increase efficiency, and support team success

Be an active participant in the Executive Assistant Team including assisting in company events, organizing meals, and participating in additional meetings

Qualification

Executive support experienceMicrosoft Office SuiteCommunication skillsTime managementOrganizational skillsDiscretionTeam collaborationAdaptability

Required

Minimum of 8 years of progressive experience as an executive assistant or in a senior-level administrative role, with direct support to C-suite or senior executives—preferably in a global, matrixed healthcare or medical device environment

Proven ability to operate with high discretion and handle confidential or sensitive information appropriately

Exceptional verbal and written communication skills, with experience drafting executive-level correspondence and internal messaging

Strong time management, prioritization, and organizational skills; able to manage multiple priorities and tight deadlines effectively

Demonstrated capability to work independently with minimal direction and exercise sound judgment in a dynamic environment

Comfortable with ambiguity and adaptable to changing priorities

Experience supporting global teams and working across multiple time zones

Demonstrated ability to foster collaboration, act as a team player, and maintain a positive, solution-oriented mindset

Mastery of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams)

Preferred

Associate's or Bachelor's degree preferred, or equivalent work experience

Benefits

Medical coverage

401(k)

Parental leave

Fertility benefits

Paid time off for vacation

Personal, sick and holidays

Multiple other perks and benefits

Company

CooperCompanies

CooperCompanies (Nasdaq: COO) is a leading global medical device company focused on helping people experience life’s beautiful moments through its two business units, CooperVision and CooperSurgical.

Founded in 1958

San Ramon, California, US

10001+ employees