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Department of Behavioral Health and Developmental Services · 1 day ago

ADMINISTRATIVE ASSISTANT / ADMINISTRATIVE SERVICES

Williamsburg, VA

Full-time

Onsite

New Grad, Entry Level

The Department of Behavioral Health and Developmental Services is seeking an Administrative Assistant to provide high-level administrative and organizational support to the Chief Operations Officer and executive leaders at a state psychiatric hospital. The role involves managing the COO’s schedule, facilitating communication, and ensuring operational efficiency while contributing to policy development and hospital-wide initiatives.

Hospital & Health Care

Responsibilities

Provides high-level administrative and organizational support to the Chief Operations Officer and executive leaders

Ensures the seamless management of the COO’s schedule, communication, and responsibilities

Serves as a liaison between the COO and internal/external stakeholders to foster effective communication and operational efficiency

Plays a critical role in the development, review, and compliance of hospital policies

Coordinates meetings and provides logistical support for hospital-wide initiatives

Qualification

Executive Assistant experienceMicrosoft Office SuiteElectronic calendar managementClerical dutiesFiling systems managementPolicy reviewEvent coordinationStakeholder engagementResearchAnalysisJoint Commission StandardsAutomated timekeeping systemsCommonwealth HR policiesCommonwealth Procurement procedures

Required

Experience working as an Executive Assistant for a Department Head or higher-level position

Experience with utilization of Microsoft Office Suite (to include email)

Experience with utilization of electronic calendars and maintaining appointments and schedules

Experience providing clerical duties (i.e. proofreading and editing with correct grammar, punctuation and spelling for business communications)

Experience maintaining appropriate filing systems (i.e. electronic and paper)

Experience with policy review, event coordination, and stakeholder engagement

Experience researching and analyzing data to prepare and/or summarize reports for executive staff

Preferred

Experience with Joint Commission Standards

Experience with automated timekeeping systems (i.e. Kronos)

Experience with Commonwealth HR and Procurement polices and procedures

Company

Department of Behavioral Health and Developmental Services

The Department of Behavioral Health and Developmental Services seeks to promote dignity, choice, recovery, and the highest possible level of participation in work, relationships, and all aspects of community life for individuals with mental illness, developmental disabilities or substance-use disorders.

Founded in 1906