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Ames Construction · 11 hours ago

Estimating Coordinator

Aurora, CO

Full-time

Onsite

Entry, Mid Level

$70K/yr - $90K/yr

Ames Construction is a full-service, heavy civil and industrial general contractor with over 60 years of experience. They are seeking an Estimating Coordinator to manage bid documentation, coordinate vendor outreach, and assist in proposal preparation, ensuring timely and compliant submissions of bids and proposals.

Civil EngineeringConstructionInfrastructure

Comp. & Benefits

Responsibilities

Download and organize RFPs, Bid Documents, Addenda, and related materials; and notify estimating team of all updates

Manage and use Pipeline Software to solicit vendors and subcontractors, including updating solicitations and adding new vendors and subcontractors

Ensure all RFP, Bid Documents, and addenda are distributed to relevant subcontractors and suppliers

Advertise bid opportunities and solicit participation from qualified subcontractors and suppliers

Contact Disadvantaged Business Enterprises (DBEs), follow up contact as needed, maintain updated DBE logs, and ensure good faith efforts are properly documented

Support NDA processes for bids and proposals, including coordination and submission

Assist in completing Bid and Proposal forms and gathering required information

Contribute to Proposal development and formatting as needed

Assist with completion of pre-qualification forms for clients and agencies and submit as required

Assist with client, subcontractor and vendor NDA process as requested

Submit client documentation and correspondence as necessary

Assist in entering and updating bid data in Cosential (CRM), including bid results and client information

Print and organize documents as requested

Maintain and update Outlook calendar for estimating activities

Work with Project Managers to complete Project Information Sheets (PIS)

Update team resumes and assists with marketing materials

Research and identify new bidding opportunities

Perform essential Lien law compliance tasks for each project as per state requirements (i.e. filing SCR Numbers)

Qualification

Document managementCRM software proficiencyConstruction lien lawsDBE outreachVerbal communicationWritten communicationAttention to detailProblem-solvingTeam collaboration

Required

Demonstrated proficiency in managing, organizing, and tracking a high volume of technical documents (RFPs, blueprints, addenda) using systems like Adobe Acrobat or Bluebeam Revu

Experience using CRM software (e.g., Cosential) or bid management platforms (e.g., Pipeline) for data entry, tracking, and reporting

Foundational understanding of construction lien laws and compliance filing procedures (e.g., filing SCR numbers) or the ability to quickly learn and execute state-specific compliance tasks

Strong administrative skills with experience in documenting compliance efforts, including DBE outreach and reporting

A proactive, self-motivated approach to problem-solving, coupled with the ability to work collaboratively within a dynamic team structure

Excellent verbal and written communication skills to professionally interface with clients and partners

Exceptional attention to detail and the ability to prioritize tasks effectively in a deadline-driven environment to ensure all submissions are complete and on time