NEOGOV · 1 day ago
Office Manager/Program Assistant
City Hall Bloomington, IN
Full-time
Onsite
Mid Level
$50K/yr - $65K/yr
3+ years expNEOGOV is the City of Bloomington's Community and Family Resources Department, seeking an Office Manager/Program Assistant to manage office functions, communications, and financial tasks. The role includes greeting visitors, coordinating activities, providing administrative support, and maintaining departmental supplies and information.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Greets visitors, responds to in-person and telephone inquiries from the public and other City staff regarding CFRD programs and services. Refers visitors or callers to appropriate staff or City department, as necessary
Coordinates the scheduling and installation of the City Hall display case for internal and external use
Serves as the primary financial secretary for the department coordinating purchasing, entering claims information in financial system, makes payments via purchase order, reconciles monthly statements and trains and assists CFRD staff on various related processes
Coordinates new staff and intern orientation. Provides training for staff and interns on front desk procedures
Provides administrative and clerical support to department staff, which includes, but is not limited to, coordinating bulk mailings, drafting documents and assisting with event registrations
Maintains, organizes and orders department supplies, collects and distributes mail and schedules rooms for various events including staff meetings and CFRD commission meetings
Provides trouble shooting for computer software and hardware issues. Works with ITS to repair or order computer related equipment and or software, as needed
Maintains up to date knowledge of social service agencies and keeps related informational brochures and other materials organized in the reception area. Assures that departmental brochures and materials are updated and displayed
Takes all reasonable steps to maintain a safe work environment
Provides program support to Division Directors as needed
Attends meetings and trainings for professional development
Maintain departmental events calendars and staff vacation schedules
Reviews departmental payroll
Qualification
Required
Minimum of a high school education plus limited training in office management or equivalent knowledge, skills, ability or experience
Minimum experience equivalent to 3 years in office management
Ability to plan and schedule a wide variety of complicated tasks, including the management of inquiries and projects, simultaneously
Knowledge of standard office procedures and ability to use computer
Microsoft Word, Excel, Google docs, sheets and databases
General knowledge of computer hardware and software applications and technical expertise to provide basic troubleshooting and training assistance
Preferred
Graphic design experience or training preferred
Benefits
Health care
Dental
Vision
Retirement
Deferred compensation plans
Flexible spending accounts
Life insurance
Long-term disability
Holidays
Personal time off
Eligible employees receive 13 paid holidays per year.
They may earn up to 4 weeks (160 hours) of Paid Time Off in their first year of employment and 5 weeks (200 hours) in their second calendar year of employment.
The City contributes 100% of the 14.2% of a regular employee's salary to their retirement fund through the Indiana Public Retirement System (INPRS).
Employees may contribute additional pre-taxed dollars to a 457(b) Deferred Compensation Plan account to supplement their retirement earnings.
The City will contribute double the amount of the employee's 457 (b) contribution to a 401(a) account up to $30 per pay.
Health, vision, and dental insurance premiums are subsidized by the City and are available on day one of employment to regular employees.
Employees may elect the High Deductible Insurance plan with the City providing an HSA contribution and if the employee is a non-smoker or participating in the Tobacco Cessation program, the employee only plan is at no cost to the employee.
Employees and their dependents (ages 3 and up) who are on the City's health insurance may utilize the City Employee Health Clinic.
Employee Tuition reimbursement plan.
Employees may receive over $2,400 per year in HSA contributions and wellness reimbursements, insurance discounts, and incentives.
The City offers life insurance, accidental death and dismemberment, and long term disability insurance at no cost to employees.
Employees may elect voluntary term life and short-term disability insurance.
After 1 year of employment, six weeks of paid parental leave are available to eligible employees.
Student Loan Forgiveness: The City of Bloomington is an eligible employer for the Public Service Loan Forgiveness program.
The PSLF Program forgives the remaining balance on Direct Loans.
City Employees can participate in the Sustainable Commuter Incentive program for financial incentive.
City Employees are able to ride the Bloomington Transit for free.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase