Confidenxial · 1 day ago
Practice Assistant
Pittsburgh, PA
Full-time
Hybrid
Mid Level
3+ years expConfidenxial is a regional law firm seeking a Legal Practice Assistant to provide critical administrative and litigation support to attorneys. The role includes managing legal documentation, coordinating schedules, and ensuring compliance with court and firm procedures.
Human Resources
Hiring Manager
Rehman Mustafa
Responsibilities
Prepare, format, and manage legal correspondence, pleadings, discovery, and other litigation documents under time-sensitive deadlines
File documents in accordance with court procedures at federal, state, and local levels
Run conflict checks, prepare engagement letters, and assist with client matter onboarding
Maintain paper and electronic files in the document management system, adhering to filing protocols and retention policies
Manage attorney schedules using calendaring tools, track deadlines, and coordinate meetings
Arrange travel and accommodations for attorneys using corporate travel tools
Prepare and submit expense reports and assist with billing, time entry, and Proforma review
Collaborate with other practice assistants to provide seamless administrative support across the practice group
Adhere to firm policies, procedures, and confidentiality standards
Perform other related duties as assigned
Qualification
Required
High school diploma or equivalent required; additional education in legal studies preferred
Minimum of 3 years' experience as a litigation practice assistant or legal secretary
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems
Experience with legal billing systems (e.g., 3E) and court filing procedures
Strong organizational and multitasking skills in a fast-paced legal environment
Strong attention to detail and accuracy in document preparation
Excellent time management and communication skills
Ability to prioritize multiple tasks and manage competing deadlines
Professional demeanor and ability to maintain confidentiality
Proficiency in scheduling, travel arrangements, and administrative support systems
Preferred
Additional education in legal studies
Familiarity with litigation processes and terminology
Team-oriented attitude with a willingness to support multiple attorneys
Initiative to identify process improvements and enhance workflow efficiency
Company
Confidenxial
Connecting Talent with Opportunity
New York, New York, US
0-1 employeesFunding
Current Stage
Early StageCompany data provided by crunchbase