Kitsap Regional Library · 2 weeks ago
Finance Manager
Bremerton, WA
Full-time
Onsite
Mid, Senior Level
$91K/yr - $126K/yr
2+ years expKitsap Regional Library is seeking a service-minded and detail-oriented Finance Manager. The Finance Manager is responsible for supporting the financial health of the organization, overseeing payroll, accounts payable, and budget management, while also providing support to the Deputy Director/CFOO in various financial initiatives.
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Responsibilities
Responsible for maintenance of the general ledger system, in accordance with the SAO BARS Manual, ensuring the integrity of existing controls are maintained. Recommend updates, changes, or both to internal controls or accounting processes to ensure accounting functions are operating efficiently and effectively
Monitor and provide initial approval of budget amounts, accurate coding and proper documentation for payment of all accounts payable to final posting and upload steps with the County and Bank to be submitted to the Deputy Director/CFOO for final approval
Collaborate with finance staff to prepare monthly financial reports for presentation to Board of Trustees, ad hoc reports to Library Supervisors or Directors of other departments and the annual financial reporting package submitted to SAO
Provide technical information and instruction, interpretation or explanation of financial-related data and respond to inquiries from departmental managers and others
Generate data and supporting information for the Deputy Director/CFOO to support budget recommendations for the Library Director to take to the Board for consideration and deliberation
Input approved balanced budget into the accounting software and all proper documentation is filed with counties and other agencies
Support, and at times, manage special projects such as developing and implementing accounting policies and procedures, managing capital project budgets and monitoring the revenues and expenditures associated with the Friends and Foundation operating agreements
Review monthly bank reconciliations between the County Treasurer's Offices, bank accounts and the Library general ledger to support routine month end journal entries
Lead, review and approve work efforts performed by accounting staff including but not limited to cash receipt entries, manual batches, updates or changes made within the accounting system and other journal entries performed
Prioritize, delegate work, and determine work schedules and assignments for direct reports. Train (including adequate cross-training), develop, motivate, evaluate, and manage the performance of the accounting staff. Primary lead in the hiring process for all new accounting staff
Responsible for the oversite or preparation and filing of quarterly and year end Federal tax reports, multiple worksite reports, employment security reports, Department of Labor and Industries reports, state tax, W-2, 1099 and Social Security (OASI)annual wage report filings
Provide technical and systems troubleshooting for financial and HR software
Coordinate and initiate appropriate accounting processes training for other departments
As designated, serves as Acting CFO
Perform duties of Finance and Payroll Specialist or Accounting Assistant in their absences or as needed due to workload peaks
Participate in library meetings, conferences, workshops, committee meetings and seminars as requested and authorized
Keep informed of current accounting practices by attending workshops and educational programs or reading specialized literature
Perform other related duties as assigned
Qualification
Required
Any combination of relevant education and experience equal to a bachelor's degree in accounting, finance, business or related field of study
A minimum of two years of relevant work experience which demonstrates the ability to perform the essential functions of the job
Two years of supervisory experience
A valid Washington State driver's license
A safe driving record
Three years driving experience
Preferred
Experience working for a government entity or municipal corporation
Experience in Washington State
Benefits
Medical, dental, vision, basic life, AD&D, long term disability insurance plans
Health reimbursement arrangement (HRA)
Employee assistance program
13 paid holidays throughout the calendar year
26 days per year of vacation leave
13 days of sick leave
1 personal day each year
Washington State Public Employees Retirement System (PERS)
Company
Kitsap Regional Library
Kitsap Regional Library serves 258000 residents through nine community libraries, online access to materials and services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Shannon Peterson
Deputy Director, Public Services
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