Swoon ยท 1 day ago
Special Assistant to the Senior Vice President of Human Resources
Manhattan, NY
Contract
Onsite
Senior Level
$49/hr - $51.75/hr
5+ years expSwoon is a leading client in the healthcare industry, seeking a Special Assistant to the Senior Vice President of Human Resources. The role involves providing high-level administrative and project management support, focusing on process improvement and policy development within Human Resources.
ConsultingHuman ResourcesInformation TechnologyLegalStaffing Agency
Responsibilities
Participates in developing, establishing, implementing and recommending policies, practices, methods and procedures and programs designed to improve operations within Human Resources, developing administrative controls and reporting systems, and the application of related techniques and methods
Conducts and participates in meetings as a representative the Senior Vice President of HR
Manages the agenda, attendance and materials for HR Council, Recruitment Council, and other major meetings and coordinates meeting participation, including Webex
Manages HR Governance agenda and materials, follow-up and facilitates meeting
Facilitates review and approval process of Managerial Annual Leave Buyout Requests by collaborating with SVP of HR and Payroll
Prepares and issues one-year anniversary messages to new employees
Assists with projects including but not limited to accretions, departmental reorganization, job description standardization, etc
Develops and consolidates report of annual HR accomplishments
Compiles and distributes information from/to Chief Human Resources Officers/HR Directors
Compiles and prepares for presentation metrics and project outcomes
Assigns access and provides administrative oversite of HR Confidential SharePoint
In the absence of the Senior Executive Secretary, coordinates coverage
Identifies and strategically works through process improvement initiatives with key stakeholders
Project Manager for major HR initiatives; tracks all initiatives and manages Project Tracker(s)
Support and communicates updates related to HR & Payroll Governance; HR Governance; etc
Ensures the timely completion of reports and all other requisite documentation
Participates in developing, establishing, implementing and recommending policies, practices, methods and procedures and programs designed to improve operations within the major Corporate functional areas developing administrative controls and reporting systems, and workflows
Participate in the ongoing development of standard work, visual management tools, assessment and development of best practices
Provide consultation to leadership to support improvement, change management, and problem solving
Tracks draft policies and procedures
Researches background for procedure development
Facilitates the authorization of policies and procedures with key stakeholders
Qualification
Required
5+ years in a similar role providing high level administrative and project management support to an executive, preferably within Human Resources or Organizational Development
Undergraduate degree in Business, HR or related field
Microsoft Office (Excel, Word, PowerPoint, Outlook, Visio)
Project Management
Preferred
Advanced degree preferred
someone with an HR/compliance background
Some legal experience is highly preferred
Benefits
Optional benefits
Company
Swoon
In 2010, Swoon launched an agile, client-focused team that is not only savvy in our core industries but elbow-deep, every day, getting to know the strongest talent in the technology and professional fields.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Andy Baker
Co-Founder and Leadership Advisor
Alyssa Holtz
Client Partner
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