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Institute of Technical Education · 3 weeks ago

Secretary to Snr Management Office

NYP

Full-time

Onsite

New Grad, Entry Level

Institute of Technical Education is seeking a Secretary to provide high-level administrative and secretarial support to the Senior Management Office. The role involves managing schedules, overseeing office operations, and assisting in organizing events for the Senior Management team.

Responsibilities

Provide comprehensive administrative support to senior management, including scheduling meetings, managing calendars, and arranging travel

Handle first level enquiries from public, colleagues, students and parents

Handle confidential correspondence and documentation

Oversee the office space for the Senior Management team, ensuring cleanliness and operational readiness of equipment and facilities

Oversee day-to-day office operations to ensure a smooth and efficient work environment, including asset management and budgets

Works as a team with other Secretaries and cover each other’s duties when required

Assist in organizing Senior Management related events (e.g. lunches & visits)

Support claims and asset-related matters for the Senior Management team

Maintain accurate records and ensure compliance with organizational policies

Manage administrative load and delegate tasks as needed

Qualification

Microsoft OfficeScheduling toolsStakeholder managementOrganizational skillsTime-management skillsAdministrative support experienceConfidential information handling

Required

Provide high-level administrative and secretarial support to the Senior Management Office, ensuring smooth operations and coordination of governance-related activities