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N.C. Department of Information Technology · 1 day ago

District Administrative Specialist - Wake County

Wake County, NC

Full-time

Onsite

Entry Level

$38K/yr - $66K/yr

2+ years exp

The N.C. Department of Adult Correction is a large state agency responsible for the care and supervision of adults sentenced for violating North Carolina laws. The District Administrative Specialist provides administrative support to the Judicial District Manager, handling office operations, data management, and HR support services.

Information Technology & Services

Work & Life Balance

Responsibilities

Provide administrative support to the Judicial District Manager and their team, including but not limited to scheduling meetings and recording minutes, screening calls and visitors, etc

Receive and process mail, distribute and file documents both electronically and in hard copy, and maintain personnel, fiscal, and operations files

Verify data, report writing, summarize and reconcile information or financial data, records management, claims review and processing, data collection and analysis, research, inventory, personnel administration, and fund collection or expenditures

Provide HR support services in the key areas of: Time administration, Administering various types of leave (LOA), Benefits, including but not limited to FML and Workers' Compensation, Employment packages, Personnel Actions and Operations, Onboarding documentation and new hire orientation, HR Logs, roster, and reporting, Separations

Provide fiscal support services in the key areas of: Procurement, Inventory control management to include physical inventories of fixed assets, Entering purchase requisitions and usage orders, Verifying state contract items, Vendor information, shipments, purchase orders, payments, and receipts, Prepare and review mileage reports, process travel authorizations, and reimbursement requests, Tracking and reporting vehicle logs, Handling lease agreements

Engage in extensive public and staff contact, both via phone and in-person, and may include occasional interactions with criminal offenders

Qualification

Data collectionAnalysisOffice equipment proficiencyHR support servicesProcurementRecords managementEffective communicationConfidentialityProblem-solving

Required

Ability to explain and interpret information to clients/customers and staff. Having considerable knowledge of program policies, procedures, and information systems to communicate and process information

Ability to compile, assimilate, and organize both printed and electronic information; ability to apply knowledge of data collection, storage, organization, manipulation, and/or analysis of data

Ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs

Ability to maintain confidentiality, identify and understand issues, problems, and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions

Ability to present ideas clearly and effectively in both written and verbal form; ability to adjust language or terminology to meet the needs of the audience; ability to use correct grammar, organization, and structure

Must have a High School (HS) diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience