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Great Hearts Academies · 1 day ago

Operations Coordinator

Phoenix, AZ

Full-time

Onsite

Entry Level

$20/hr - $25/hr

2+ years exp

Great Hearts Academies is dedicated to providing quality customer service to stakeholders at each academy. The Operations Coordinator will assist the Ops Team with project implementation, manage vendor contracts, and support the VP of Operations with various administrative duties.

EducationHigher EducationPrimary Education

Responsibilities

Assist the Ops Team in all aspects of project implementation as needed (i.e., F, F & E until new Procurement Dept is staffed, broadening the utility of the APP for the network etc.)

Support the VP of Operations with contract analysis and management as needed

Represent the Ops Team in inter-departmental meetings to support and facilitate communication and action between departments

Track and maintain vendor contracts such as FF&E, Security, etc

Responsible for a variety of coordination and overall administrative duties to assist VP of Operations

Independently maintain and update administrative policies and processes

Maintain and update electronic files for Operations Team within a central repository - SharePoint library

Support the VP of Operations on other projects and tasks (including calendar requests, Concur support, etc.)

Assist in budget control for department leads

Qualification

Contract negotiationProject managementAdministrative experienceCommunication skillsLift 50 lbsProcedure implementationProblem solvingInterpersonal skillsIndependent work

Required

High School Diploma or equivalent

2-3 years of Administrative and/or educational experience

Ability to make quick & important operational related decisions

Ability to work independently on assigned tasks

Ability to implement and adjust procedures

Ability to lift 25 - 50 lbs

Be able to manage projects and meet deadlines

Must possess strong communication and interpersonal skills

Demonstrate problem solving ability

Must possess or obtain valid Arizona Department of Public Safety IVP Level One fingerprint clearance card

Experience with contract negotiations, computer operating systems, purchasing

Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 50 pounds

Required to travel locally to the various academies within the Phoenix Metro area. Must have reliable transportation. Valid Arizona driver license required

Administrative: 2 years (Required)