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University of Florida · 3 days ago

Procurement Agent III

Gainesville, FL

Full-time

Onsite

Mid, Senior Level

$65K/yr - $75K/yr

5+ years exp

University of Florida is seeking a Procurement Agent III to manage and analyze requisitions and contracts in compliance with regulations and policies. The role involves negotiating vendor contracts, consolidating requisitions for cost efficiency, and maintaining high customer service standards for UF departments.

Higher Education

Responsibilities

Analyzes requisitions/contracts, checking for compliance with BOG, UF and Foundation regulation, directives, policies and Florida Statutes, proper information and approvals to include insurance

Reviews and edits vendor contracts

Works with vendors to negotiate terms

When possible, consolidate requisitions for like items to obtain economies of scale and the benefits of maximum competition

Approves change requests as necessary

Assists in identification of, and works on, purchases exceeding University bid/solicitation limit

Determines appropriate acquisition method – solicitation, sole source or other methods

Facilitates and assists with specification development for public solicitations: Invitation to Bid (ITB), Request for Proposal (RFP) and Invitation to Negotiate (ITN)

Solicits and evaluates vendor responses to solicitations

Engages stakeholder participation

Facilitates negotiation process

Works on contract implementation including internal UF business processes and communication to campus (web pages, listserv emails)

Participates in vendor business reviews and vendor requests for contractual changes

Maintains a high level of customer service to UF departments regarding current and future requirements, specifications, results of price quotations and bids, etc. through open lines of communication, providing and developing training and periodic department visits

Promptly answers inquiries from vendors and UF employees concerning public purchasing process and UF purchasing process

Works to resolve vendor disputes

Contributes to development of external training including review of resources educating campus about contracts related to areas of commodity/service concentration

Assists in documentation of internal processes

Maintain expertise in assigned commodity/service areas, product cost trends, market conditions and purchasing techniques by attending professional purchasing association meetings, courses, workshops, reading trade publications and journals, participating in webinars, listservs, reading web sources, visiting vendors’ facilities to continuously improve and broaden knowledge of products and services

Develop a network for assigned commodity areas, consisting of technical and manufacturer’s representatives, salespersons and customers/stakeholders, to keep current on new products, mergers, ideas, etc

Stay current with existing and new policy matters of the State and University regarding the procurement of needed goods and services

Qualification

Vendor negotiationContract managementPurchasing techniquesC.P.S.M. certificationCPP certificationCustomer serviceMarket analysisCommunication skills

Required

Bachelor's degree in an appropriate area and five years of relevant experience; or an equivalent combination of education and experience

Analyzes requisitions/contracts, checking for compliance with BOG, UF and Foundation regulation, directives, policies and Florida Statutes, proper information and approvals to include insurance

Reviews and edits vendor contracts

Works with vendors to negotiate terms

When possible, consolidate requisitions for like items to obtain economies of scale and the benefits of maximum competition

Approves change requests as necessary

Assists in identification of, and works on, purchases exceeding University bid/solicitation limit

Determines appropriate acquisition method – solicitation, sole source or other methods

Facilitates and assists with specification development for public solicitations: Invitation to Bid (ITB), Request for Proposal (RFP) and Invitation to Negotiate (ITN)

Solicits and evaluates vendor responses to solicitations

Engages stakeholder participation

Facilitates negotiation process

Works on contract implementation including internal UF business processes and communication to campus (web pages, listserv emails)

Participates in vendor business reviews and vendor requests for contractual changes

Promptly answers inquiries from vendors and UF employees concerning public purchasing process and UF purchasing process

Works to resolve vendor disputes

Contributes to development of external training including review of resources educating campus about contracts related to areas of commodity/service concentration

Assists in documentation of internal processes

Maintain expertise in assigned commodity/service areas, product cost trends, market conditions and purchasing techniques by attending professional purchasing association meetings, courses, workshops, reading trade publications and journals, participating in webinars, listservs, reading web sources, visiting vendors' facilities to continuously improve and broaden knowledge of products and services

Develop a network for assigned commodity areas, consisting of technical and manufacturer's representatives, salespersons and customers/stakeholders, to keep current on new products, mergers, ideas, etc

Stay current with existing and new policy matters of the State and University regarding the procurement of needed goods and services