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New York State Department of Labor · 11 hours ago

Administrative Assistant 1/Trainee 1/2 - Albany (NY HELPS)

Albany, NY

Full-time

Hybrid

New Grad, Entry Level

$41K/yr - $60K/yr

0+ years exp

The New York State Department of Labor is seeking an Administrative Assistant 1 in the Personnel Office. The role involves performing various administrative tasks including communication, coordination, organization, and records maintenance to assist the department effectively.

ConsultingGovernment

Comp. & Benefits

No H1B

Responsibilities

Greet and assist customers both in person and on the phone and direct to proper staff or department

Prepare letters for signature and distribute via email

Open incoming mail and distribute to proper staff or department

Order supplies, draft justifications and process requests for purchases

Respond to employment verifications

Monitor the Personnel Questions Mailbox and respond to inquiries

Retrieve Personal History Files and respond to requests from employees and other offices

Maintain log of inactive files to be archived and prepare records for archival

Filing

Manage E-fax mailbox

Assist with the coordination of account deprovisioning

Monitor mandatory training announcements and update/maintain internal compliance tracker

Distribute Agency Roster weekly

Update and maintain personnel employee contact and telecommuting information

Assist with meeting and interview scheduling

Assist and coordinate Shield and Credential ordering with Business Administration/Security

Assist with Language Access information/requests

Assist with reviewing various reports, identifying required/requested information

Qualification

Microsoft OfficeCustomer ServiceBusiness WritingOffice AdministrationCoordination SkillsRecord MaintenanceCommunication SkillsOrganizational Skills

Required

Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration

One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration

Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration

Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience

A review of your state history is needed, if you meet any of the below Permanent Competitive qualifications

Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in an Administrative Assistant 1/Trainee 1/2

One year of permanent or contingent-permanent as a Grade 6 or higher determined to be similar by Civil Service

Candidates appointed to the Trainee 1 level will be required to complete four mandatory courses during the first year of the traineeship and elective courses in the second year of the traineeship in four competency areas

Candidates appointed to the Trainee 2 level will be required to complete the elective courses prior to advancing to full title

Preferred

Proficiency in Microsoft Office

Ability to initiate and maintain relationships across a diverse set of stakeholders

Benefits

13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year

Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).

Choice of several affordable and competitive health insurance plans

Dental and vision insurance plans at no additional cost

Membership in the NYS Employee’s Retirement System

NYS Deferred Compensation Investment Plan

Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)

Eligibility to apply for tuition reimbursement for qualifying employees and courses

Paid Parental Leave