Titus Talent Strategies · 1 day ago
Pre-Litigation Legal Assistant
Phoenix, AZ
Full-time
Onsite
Mid Level
3+ years expTitus Talent Strategies is partnering with a boutique personal injury firm known for its high-performance and client-focused approach. They are seeking a seasoned Personal Injury Pre-Litigation Legal Assistant to support paralegals and attorneys in managing Arizona personal injury cases with precision and accuracy.
ConsultingHuman ResourcesInternetInternet of Things
Responsibilities
Maintain impeccably organized case files in Filevine, including treatment summaries, timelines, tasks, and documents
Ensure accurate, real-time updating of all case details and task completion
Monitor deadlines, statutes, and workflows with proactive follow-through
Assist with internal naming conventions and enforce clean, consistent Filevine use
Submit requests for medical records, bills, imaging, and treatment verification
Track treatment progress, appointment attendance, and gaps in care
Prepare organized medical chronologies and summaries for demand drafting
Identify red flags in medical documentation and escalate appropriately
Communicate with clients frequently and professionally to support their treatment journey
Coordinate with medical providers, lien holders, and third parties with diplomacy and accuracy
Document all communications clearly and concisely within Filevine
Draft letters of representation, file memos, lien communications, and record request packets
Support demand preparation by organizing file components and summarizing medical care
Proofread and edit correspondence to meet the firm’s elevated standards
Assist paralegals and attorneys in preparing files for demand, negotiation, and settlement
Support team members by handling administrative and technical tasks efficiently
Participate in internal audits, cleanup projects, and process improvement initiatives
Work confidently with Filevine, LeadDocket, RingCentral, O365, and related tech tools
Use automation, tasking systems, and internal workflows to drive efficiency
Support the team in adopting updated processes and tech enhancements
Qualification
Required
Minimum 3 years of experience in personal injury pre-litigation
Mandatory Filevine experience (intermediate to advanced)
Proven ability to manage a high volume of tasks with accuracy
Exceptional organization, time management, and follow-through
Strong written and verbal communication skills
Ability to stay calm, solution-oriented, and focused under pressure
Support-minded, team-first mentality with no desire to move into paralegal or attorney roles
Must thrive in a structured, high-accountability environment
Must be fully in-office Monday–Friday
Preferred
Experience supporting paralegals or demand writers
Familiarity with Arizona PI practice, medical terminology, and claims workflows
Comfort working in data-driven, tech-forward environments
Experience in high-volume, standards-driven firms
Benefits
100% employer-paid health insurance (HSA available)
14 paid holidays + generous PTO
Free covered parking (CityScape)
Free EOS Fitness membership
Career development, training, and leadership support
A modern, professional, high-performing work environment
Company
Titus Talent Strategies
Titus Talent Strategies is a Wisconsin-based talent strategy company.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Danielle Kimmey Torrez
Senior Director of Marketing
Recent News
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