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Connecticut Children's · 1 day ago

Accounts Payable Associate II - 40hrs

10 Columbus Blvd, Hartford, CT, 06106, US

Full-time

Onsite

Mid Level

3+ years exp

Connecticut Children's is the only health system in Connecticut that is 100% dedicated to children. The Accounts Payable Associate II role involves comprehensive knowledge and experience in Accounts Payable, including processing invoices, ensuring timely payments, and providing guidance to less experienced associates.

Health CareHospitalMedical

Responsibilities

Perform the full Accounts Payable cycle, including supplier registration, invoice processing, and payment disbursement

Prepare invoice batches for scanning via OCR and ensure accurate upload into Oracle

Process invoices that are scanned or manually entered into the ERP system

Review and prepare weekly ACH and check disbursement jobs by validating Payment Register reports for accuracy

Aid in preparing checks for mailing

Review EDI batch reports for daily invoice transmittals and resolve exceptions, including three-way match discrepancies, incorrect sites, PO issues, and quantity or unit-of-measure variances

Coordinate with Supply Chain Management Buyers to resolve purchase order–related invoice exceptions, including credit memo requests and pricing or quantity discrepancies

Review aging payables to identify invoices that have not been validated or approved and work toward timely resolution

Review supplier statements to identify open or unprocessed invoices

Ensure required approvals are obtained from cost center owners in accordance with organizational policy

Proactively follow up with cost center owners on invoices pending approval to support timely payment

Perform daily expense reimbursement audit reviews

Maintain compliance with ERP security and internal control requirements

Work within a multi-entity environment, including use of non-taxable functionality as applicable

Set up new suppliers following completion of required audits and documentation review

Maintain accurate vendor tax documentation, including W-9 forms, and issue non-exempt tax certifications as needed

Assist with 1099 tax reporting and filing preparation

Respond promptly and professionally to internal and external Accounts Payable inquiries

Assist with opening, sorting, and scanning Accounts Payable–related mail into the AP mailbox for review

Assist with month-end accrual preparation

Provide support and guidance to end users and assist with training and education for new Accounts Payable associates

Performs Other Duties as Assigned

Qualification

Accounts PayableOracle ERPGHX EDIProcure-to-Pay (P2P)Vendor maintenanceTax documentationMicrosoft OfficeTraining abilityCommunication skillsProblem-solving skills

Required

High School Diploma; GED or equivalent

3-5 years in Accounts Payable

Comprehensive knowledge of Accounts Payable functions, policies, procedures, and internal controls

Working knowledge of the Procure-to-Pay (P2P) process, including purchase order matching, invoice validation, and payment processing

Knowledge of Oracle ERP and EDI systems (e.g., GHX) used for invoice processing and vendor transactions

Knowledge of vendor maintenance, payment methods (ACH and check), and applicable tax documentation requirements (W-9, 1099)

Understanding of compliance requirements related to approvals, audit standards, and data security within an ERP environment

Intermediate proficiency in Microsoft Office applications, including Excel and Word, with the ability to analyze data, review reports, and support reconciliation activities

Demonstrated skill in processing high volumes of invoices accurately and efficiently within an automated ERP environment

Effective written and verbal communication skills for interacting with internal stakeholders, suppliers, and external partners

Strong problem-solving and analytical skills to identify invoice discrepancies and drive resolution

Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced, deadline-driven environment

Ability to exercise sound judgment and discretion when handling sensitive financial and vendor information

Ability to work independently with minimal supervision while also collaborating effectively as part of a team

Ability to interpret policies and procedures and apply them consistently to daily work

Ability to adapt to system changes, process improvements, and evolving business needs in a multi-entity environment

Preferred

Associates in Accounting or Business Management

1–2 years of experience with exposure to Oracle ERP and GHX EDI systems

Company

Connecticut Children's

Connecticut Children’s is a leading pediatric academic medical center consistently ranked by our peers as among the best children’s hospitals in the nation.

Founded in 1996

Hartford, Connecticut, USA

1001-5000 employees