Apply on Employer Site

County of Marin · 6 days ago

Office Assistant III

San Rafael, CA

Contract

Onsite

Entry, Mid Level

2+ years exp

The County of Marin is dedicated to meaningful work and employee satisfaction, and they are seeking an Office Assistant III to provide essential administrative support. The role involves conducting transactions, interpreting policies, and serving as a liaison while also offering opportunities for career growth within the organization.

CommunitiesEnvironmental ConsultingGovernmentPublic Safety

Responsibilities

Provide a variety of office support duties to County departments

Conduct transactions with the public and other employees requiring interpretation of laws, rules, policies and procedures

Serve as a departmental liaison to other agencies

Exercise initiative and independent judgment within established policies and procedures to resolve a variety of routine to complex problems

Function as lead workers and provide work direction or coordinate the work of clerical staff

Qualification

Microsoft OfficeCustomer ServiceOffice CoordinationData EntryFilingRecords ManagementClerical SupportIndependent JudgmentMulti-taskingLead DirectionBusiness Arithmetic

Required

Two years of experience performing clerical/office support duties that demonstrates proficiency with standard office applications and practices

Completion of a clerical training program or office administration coursework may be substituted for up to six months of the required experience

Some assignments require one year of experience in the area of assignment

Strong organizational skills and multi-tasking abilities

Ability to quickly become proficient in internal systems and to work independently

Clerical/office support experience includes preparing, interpreting and maintaining a variety of records and/or documents

Use of standard office applications and equipment

Greeting and assisting members of the public

Knowledge of standard office practices and procedures including filing and retrieval systems, correspondence formats and the operation of standard office equipment

Knowledge of standard office applications including word processing, spreadsheet and database systems

Knowledge of correct English usage including grammar, spelling and punctuation

Knowledge of business arithmetic

Ability to perform difficult and/or complex clerical duties including document processing and auditing

Ability to use independent judgment and prioritize multiple tasks

Ability to learn complex enterprise resource planning software and/or assignment-specific database systems

Some assignments may require ability to perform more advanced mathematical calculations such as computing percentages and calculating simple measurements

Ability to provide lead direction and training to staff depending on assignment

Preferred

Customer Service (in-person, by phone and/or email)

Office Coordination

Filing and Records Management

Data Entry and Data Retrieval

Experience with Legal or Medical Forms and Documents

Benefits

Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.

Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.

Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.

IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.

Retiree Medical : The County provides access to group health plan coverage to eligible retirees.