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Intero Real Estate Services · 1 week ago

Admin Asst Branch

Menlo Park, California, United States

Full-time

Onsite

Mid Level

$25/hr - $30/hr

3+ years exp

Intero Real Estate Services is a company focused on real estate services, seeking an Admin Assistant for their branch. The role involves performing daily office operations, processing sales contracts, and supporting sales associates and management with various administrative tasks.

Building MaterialE-CommerceReal EstateRetail

Responsibilities

Receive, process and/or review listing and sales contracts. Maintain files to ensure all changes generated are posted with copies and data entry provided to/for other entities as needed. Ensure accuracy and timely preparation of all paperwork, record and maintain sold records and prepare and generate reports. Prepare and transfer earnest money. (40-50%)

Perform daily branch office operations which may include maintaining office appearance, distributing and processing mail, processing accounts payable and receivable, reconciling petty cash, maintaining office supplies and forms. Answer switchboard, greet visitors, schedule appointments and assist with client communications (30-35%)

Assist training new office personnel. May provide work direction to other office staff. Train new sales agents on office equipment and computer programs. Act as a liaison between sales associates and office management. May provide support to office management and back-up support for clerical staff as needed. (10-15%)

Create brochures, flyers/postcards, sign-in sheets, promotional pieces as assigned. Create letters to clients, presentation materials, sales associate introduction cards and temporary business cards. Assemble buyers and sellers guides. Set up and update client and customer sphere of influence databases; create farming database for sales associates. (10-15%)

May process license application paperwork for new, renewing and transferred sales associates. Ensure all paperwork is completed and processed in a timely manner. (0-5%)

Perform any additional responsibilities as requested or assigned. (0-5%)

Qualification

Real estateMicrosoft Office proficiencyClerical experienceVerbal communicationWritten communicationAnalytical skillsOrganizational skillsInterpersonal skillsProblem-solving skills