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AstraZeneca · 1 day ago

Senior Administrative Assistant to VP, Global Portfolio & Project Management (GPPM)

US - Gaithersburg - MD

Full-time

Hybrid

Mid, Senior Level

$31.75/hr - $47.62/hr

3+ years exp

AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development and commercialization of prescription medicines. The Senior Administrative Assistant to the Vice President, GPPM will ensure the VP’s time is focused on high-impact priorities and will support the GPPM organization by managing schedules, communications, and events.

BiopharmaBiotechnologyHealth CareMedicalPharmaceuticalPrecision Medicine

Comp. & Benefits

Responsibilities

Manage a complex, global calendar across time zones; triage and prioritize meeting requests aligned to enterprise priorities and portfolio milestones; protect focus time and create an efficient weekly operating rhythm

Coordinate agendas, pre-reads, logistics, and technology checks for leadership meetings; where needed - capture minutes and actions and drive follow-up to closure

Where needed, manage executive emails and coordinate development of communication materials

Serve as a central point of contact with senior leaders, including GPPM BPO, GPPM BioPharma BPO, team leaders and other EAs; navigate the matrix with sound judgment; proactively resolve scheduling and information needs

Plan on-sites/offsites, workshops, and team engagements; manage agendas, logistics, vendors, and follow-up materials; coordinate closely with the GPPM LT administrative team to support GPPM team events and operating mechanisms

Arrange complex, multi-leg travel and itineraries; process expenses accurately and on time in line with policy

Maintain organized systems (files, trackers, approvals); identify and implement improvements to administrative and operating processes to increase efficiency

Qualification

Calendar managementStakeholder coordinationEvent planningProficiency with productivity toolsWritten communicationOrganizational skillsR&D exposureAZ experienceBasic AI knowledgeInterpersonal skills

Required

High school diploma or GED required, Bachelors' degree preferred

3-5 years of experience supporting an executive in a global, matrixed environment

Mastery of complex calendar management, meeting orchestration, and stakeholder coordination across multiple time zones

Excellent written and verbal communication skills, with the ability to draft clear, executive-level correspondence and summaries

High discretion and integrity in handling confidential and sensitive information

Strong organizational skills, attention to detail, and reliable follow-through; ability to manage multiple shifting priorities under tight timelines

Proficiency with collaboration and productivity tools (e.g., calendar/email, virtual meeting platforms, document management, spreadsheets/presentations); ability to learn enterprise systems quickly

Proven ability to build relationships and influence without authority; calm, professional demeanor under pressure

Preferred

R&D exposure (for contextual understanding)

AZ experience and an existing network

Basic knowledge of AI tools (AZ Chat GPT, Silver+ certification)

Benefits

Short-term incentive bonuses

Equity-based awards for salaried roles

Commissions for sales roles

Qualified retirement programs

Paid time off (i.e., vacation, holiday, and leaves)

Health, dental, and vision coverage in accordance with the terms of the applicable plans

Company

AstraZeneca

Glassdoor4.1

AstraZeneca is a pharmaceutical company that discovers, develops, manufactures, and markets prescription medicines. It is a sub-organization of Investor.

Founded in 1999

Cambridge, Cambridgeshire, GBR

10001+ employees