State of Arizona Enterprise Technology (ASET) · 1 week ago
ADMINISTRATIVE SERVICES OFFICER 1
Phoenix, AZ
Full-time
Hybrid
Entry Level
$46K/yr - $56K/yr
2+ years expThe State of Arizona Enterprise Technology (ASET) is seeking an Administrative Services Officer 1 to participate in purchasing activities against State and Agency contracts. The role involves developing reports, performing cost analysis, and collaborating with agency managers to resolve business operational concerns.
Information Technology & Services
Responsibilities
Direct purchasing activities against State/Agency contracts for ASD, ECD and MVD
Communicates effectively with customers, suppliers, Procurement, Accounts Payable to help resolve fiscal, budgetary, purchasing issues to ensure payments are processed/contractual procedures are followed
Generate spreadsheets, compile information, prepare/update reports and perform cost analysis of group operations
Initiate critical thinking through investigative processes to develop and implement group improvements
Assists in the planning of future reimbursement rates and cost saving measures
Manage/coordinate property loss claims significantly increasing the efficiency of handling and processing purchase orders and invoices for claims
Consults with ADOA adjusters/ADOT staff to make decisions on property claims/settlements
Process/monitor budget allocations of P-Card transactions
Qualification
Required
High School Diploma/GED
Knowledge of budgeting principles and fiscal management strategic planning methods, to conduct research and compile findings, oral and written communication techniques, computer applications and software
Knowledge of Procurement Code with its application to the requisition of goods and/or services
Knowledge of State processes as they relate to purchase orders, purchase requests, fiscal management and budgetary control, invoices and procurement
Knowledge of Microsoft Office (Access, Excel, Powerpoint and Word)
Knowledge of Google Suites
Skill in research, complex analysis planning, problem solving and conflict resolution
Skill in proficiency in 'business math', reading, and analyzing data
Skill in professional level interpersonal skills
Skill in interpersonal communication to establish and maintain effective business relationships both internally and externally
Skill in organizational management and problem solving
Ability to employ advanced problem solving skills, apply rules and regulations fairly and consistency
Ability to seek creative alternatives and formulate solutions, adapt to changing conditions, direct organizational programs, and integration of strategic objectives
Ability to articulate with clarity, remain calm and professional in stressful situations, inspire cooperation and confidence, create a trusting environment
Ability to complete difficult analytical work
This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11)
Preferred
Two years administrative work experience in budget, contracts and/or purchasing preferred
Benefits
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
Company
State of Arizona Enterprise Technology (ASET)
The Arizona Strategic Enterprise Technology (ASET) Office develops and executes the statewide information technology strategy, while also providing capabilities, services, and infrastructure to ensure the continuity of mission-critical and essential systems.
10001+ employees
Funding
Current Stage
Late StageCompany data provided by crunchbase