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N.C. Department of Information Technology · 2 days ago

Administrative Specialist I

Wake County, NC

Full-time

Onsite

Entry Level

$38K/yr - $41K/yr

2+ years exp

The North Carolina Department of the Secretary of State is focused on promoting economic growth and protecting the public from financial harm. They are seeking an Administrative Specialist I to manage corporate documents, perform cash management activities, and support the mailroom operations during high-volume periods.

Information Technology & Services

Work & Life Balance

Responsibilities

Serve as an additional backup in the mailroom by providing operational continuity by supporting daily logistics and administrative tasks during staff absences or high-volume periods

Perform cash management activities assigned to the division

Receive and prepare for long-term storage of documents filed by the Business Registration Division

Monitor the Secretary of State’s Knowledge Base Information System (SOSKB) for requested document retrieval and imaging

Respond to requests for documents placed via the SOSKB scan queue report or the research and filing workflow queue

Research customer inquiries and respond to public or governmental requests for corporate information

Process custom certified gold seal certificates

Scan affidavit request for images not found

Retention schedule and disposition of documents

Research the Session Laws of North Carolina for information regarding entities created by action of the NC General Assembly

Perform the processes necessary to transfer digital images of filed documents to microfilm media via a ST view scan machine

Operate an OPEX machine

Prepare documents or items for the automated feeder

Start the machine using the user interface

Monitor performance via the computer screen

Retrieve contents from the output workstation

Qualification

Microsoft WordMicrosoft ExcelData entryRecords managementHeavy liftingMailroom experienceOrganizational skillsSelf-motivatedAdaptability

Required

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience

Proficiency with basic computer systems, data entry software, scanners, printers, Microsoft computer software packages such as Word and Excel

Ability to adapt to change and work efficiently in a fast-paced environment to meet daily needs

Self-motivated and capable of working independently without constant supervision

Organizational skills to efficiently sort, log, and file a high volume of mail and packages

Ability to lift and move heavy packages, mail bins, or containers of mail up to 50-70 pounds, sit, stand, walk and/or bend for extended periods

You must hold a valid driver's license to operate a state government vehicle for USPS pickups and agency deliveries