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Control Point Associates, Inc. · 1 day ago

Administrative Assistant - Part Time (25 hrs per week)

Highland, NY

Part-time

Onsite

Entry Level

$19/hr - $23/hr

1+ years exp

Control Point Associates is seeking a Part Time Administrative Assistant in their Highland, NY office. The role involves supporting Project Managers and Office Managers with project coordination, maintaining files, and client interaction.

3D TechnologyCivil EngineeringMapping Services

Comp. & Benefits

Responsibilities

Assist the Project Managers and Office Managers with project coordination that entails scheduling, setting up the contracts/projects on the network and maintaining the files

Update shared office calendar

New project intake and setup within online dashboard

Track and update project spreadsheets

Create correspondence, technical reports, and team specific documents for use with project tracking

Thoroughly but swiftly research property information and standards/codes required by our clients, and state and local agencies

Keep tabs on the projects to compile reports along the way as directed by Project & Office managers

Submit plans and applications to state and local agencies

Use Adobe Acrobat Writer to convert applications and forms to electronic forms

Create, maintain and update project/office documents utilizing Microsoft Word, Excel and other related software

Pleasantly and warmly greet our clients and visitors in person and on all incoming calls

Sort and distribute the mail and visit post office as needed

Filing of project folders, scanning and purging of archived project information