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GALLO · 2 days ago

Administrative Assistant

Irvine, CA

Full-time

Onsite

Entry Level

$29.86/hr - $40.34/hr

3+ years exp

GALLO is a family-owned company with a 90+ year legacy, recognized as a Glassdoor 'Best Places to Work.' They are seeking an Administrative Assistant to support their Western Area Sales team, ensuring smooth operations and effective communication across departments.

Wine & Spirits

Growth Opportunities

No H1B

Responsibilities

Prepare visually engaging reports and presentations

Manage multiple leaders’ calendars

Coordinate travel and meetings with ease

Support sales operations and onboarding new hires

Facilitate communication across departments

Handle confidential information with discretion

Build strong relationships with employees, leaders, and stakeholders

Manage facilities and office equipment

Plan events and maintain sanitation standards

Ensure smooth daily operations

Greet visitors and organize data

Support special projects

Qualification

MS Office SuiteAdministrative support experienceEvent coordinationCalendar managementProblem-solving skillsCommunication skillsOrganizational skills

Required

High school diploma or State-issued equivalency certificate plus 3 years of administrative support experience reflecting increasing levels of responsibility; OR Associate's degree plus 1 year of administrative support experience

Proficient in the use of MS Word, MS Outlook, MS PowerPoint and MS Excel

Experience in event coordination

Effectively handles multiple projects and constantly shifting priorities

Skilled in reading, comprehending, interpreting and executing simple instructions, short correspondence and memos

Skilled in writing simple correspondence

Skilled in adding, subtracting, multiplying and dividing using whole numbers

Required to travel to company offices, sites, and/or meeting locations for onboarding, training, meetings, and events for development, department needs, and business delivery up to 5% of the time, with or without reasonable accommodation

Required to be 18 years or older

Preferred

High School diploma or State-issued equivalency certificate plus 5 years of administrative support experience reflecting increasing levels of responsibility; OR Bachelor's degree

Administrative support experience in a Sales office environment

Prior experience supporting executives