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Helion · 1 day ago

Executive Assistant

Everett, WA

Full-time

Onsite

Entry, Mid Level

$119K/yr - $136K/yr

2+ years exp

Helion is a fusion power company based in Everett, WA, focused on building the world's first fusion power plant. The Executive Assistant will provide essential administrative support to senior leadership, manage priorities, and help drive operational excellence.

EnergyEnvironmental EngineeringRenewable Energy

Responsibilities

Provide comprehensive support to senior leaders, including inbox and calendar management, scheduling, and prioritization of daily activities

Coordinate domestic and international travel logistics, itineraries, and accommodations for leaders and external partners

Support planning and execution of leadership meetings, team events, and offsites

Develop presentations, briefings, and key communications for executives

Track action items, deadlines, and recurring responsibilities

Prepare agendas, itineraries, and briefing materials to ensure leaders are set up for success

Coordinate expense reports, reimbursements, and other administrative tasks

Handle sensitive information with the utmost discretion and professionalism

Serve as a trusted partner to leadership, building strong cross-functional relationships

Qualification

Calendar organizationTravel logistics managementAdministrative supportPresentation developmentCross-functional relationshipsDiscretionProfessionalismEagerness to integrate tools

Required

2–4 years of professional experience, ideally in administrative or operational support

Experience with calendar organization

Experience booking and managing travel logistics

Eagerness to grow and integrate tools (including AI) to streamline support

Ability to work onsite and mirror leadership schedules, evenings/weekends as needed

Benefits

Medical, Dental, and Vision plans for employees and their families

31 Days of PTO (21 vacation days and 10 sick days)

10 Paid holidays, plus company-wide winter break

Up to 5% employer 401(k) match

Short term disability, long term disability, and life insurance

Paid parental leave and support (up to 16 weeks)

Annual wellness stipend

Company

Helion

We are a fusion power company based in Everett, WA, with the mission to build the world's first fusion power plant, enabling a future with unlimited clean electricity.

Founded in 2013

Everett, Washington, USA

201-500 employees