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Wabash Valley Power Alliance · 10 hours ago

Executive Assistant to Chief Executive Officer

Indianapolis, IN

Full-time

Onsite

Senior Level

5+ years exp

Wabash Valley Power Alliance is seeking an Executive Assistant to the CEO who will provide high-level administrative and logistical support to ensure the efficient operation of the CEO’s office. This role involves managing sensitive information, coordinating meetings, and supporting interactions with the Board of Directors and other stakeholders.

AssociationEnergyNon ProfitRenewable Energy

Comp. & Benefits

Hiring Manager

Lauren Davis, SHRM-CP

Responsibilities

Handle sensitive and confidential information with the highest level of discretion

Prioritize meeting requests for the President/CEO and maintains the calendar by planning and scheduling meetings, conferences, and travel

Coordinate meetings, prepare agendas, and assemble briefing materials

Anticipate administrative needs and proactively resolve scheduling or logistical issues

Conserve the CEO’s time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information

Assist with the overall coordination, data gathering, analysis, and preparation of various reports and documents for the President/CEO and Board of Directors such as the monthly board meetings and Annual Board agendas and resolutions

Prepare and administers the annual budget for the Board of Directors and President/CEO

Provide administrative and office support for a wide range of daily activities including expense reports, meeting logistics, PowerPoint presentations, and interoffice communications, etc

Coordinate logistics for Board of Directors meetings, committee meetings, and retreats

Prepare, compile, and distribute board materials in accordance with governance and confidentiality requirements

Serve as a professional point of contact for board members on scheduling, meeting logistics, and information flow

Maintain board calendars, contact lists, and document records

Support follow-up and tracking of board-related action items as directed by the CEO

Draft, edit, and proofread executive correspondence, presentations, and reports

Manage incoming communications and route inquiries appropriately

Ensure clear, timely communication between the CEO, board members, and internal stakeholders

Coordinate executive-level meetings with internal departments and external partners

Assist Communication Services team with developing and coordinating the monthly board meetings and the annual meeting of its members

Track meeting deliverables and ensure materials are prepared accurately and on time

Support executive office processes and help maintain organized records and systems

Qualification

Board-facing experienceOrganizational skillsWritten communicationVerbal communicationMicrosoft Office proficiencyConfidentiality handlingProfessional presenceTime managementAttention to detailInterpersonal skills

Required

A minimum of a high school diploma or equivalent required

5+ years of related experience

Demonstrated experience supporting board-facing activities or senior governance bodies

Exceptional organizational, time management, and prioritization skills

Strong written and verbal communication skills

Proven ability to handle confidential information with discretion and professionalism

Proficiency in Microsoft Office

Demonstrated capabilities to learn and use other software as needed to process director expenses, maintain board portal, etc

Preferred

Familiarity with board governance practices and meeting protocols

Associate's degree preferred. An equivalent combination of education and experience may be considered

Company

Wabash Valley Power Alliance

Wabash Valley Power Alliance (WVPA) is a not-for-profit generation and transmission cooperative created out of the need for reliable, affordable electricity in America's heartland.

Founded in 1963

Indianapolis, Indiana, USA

51-200 employees