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State of Colorado · 10 hours ago

PROGRAM ASSISTANT II

Denver, CO

Full-time

Hybrid

Mid, Senior Level

5+ years exp

The State of Colorado is committed to providing high-quality human and health services. The Program Assistant II position offers professional administrative and logistical support to division staff and projects, ensuring effective coordination of resources and events.

AssociationHealth CareNon Profit

Responsibilities

Coordinating phone and computer resources

Coordinating and support of software, hardware and OIT requests and purchasing

Managing Division office supplies and making routine and one-time purchases

Coordinating in- and out-of-state travel

Division timekeeping

Administrative support of on-sight and off-site events and meetings

Maintaining a system for managing hardcopy and electronic documents

Initiating personnel actions

Routing documents through clearance

Manages the Division's mobile phones, computers, desk phones and other technology-related equipment purchases and leases for cost-effectiveness, expiration, and policy adherence

Understands Division funding streams and utilizes them according to planned budgets and specific requirements

Manages Division timekeeping including making appropriate entries in KRONOS and producing time and effort reports for Accounting and Audit purposes

Serves as liaison with the Office of Information Technology

Develops, implements, and enforces Divisional standard operating procedures, maintaining compliance with current Department and other guidance

Coordinates Division's ergonomic evaluations and provides follow-up with recommendations

Anticipates upcoming computer needs by monitoring Division computer inventory and evaluating upcoming needs

Recommends equipment assignments and selection

Evaluates a staff request for compliance with Division standard operating procedures, requesting changes or backup documentation as needed

Facilitates all aspects of staff travel and events

Develops, assembles, and routes for appropriate clearance in-state and out-of-slate travel requests

Makes travel arrangements including lodging, transportation, and event registration

Advises program staff on relevant state rules and assists in selecting appropriate travel options for cost and time effectiveness/efficiency

Develops Official Function forms

Identifies event venues and manages reservations, communication, billing, food, etc

Coordinates Division and unit meetings and prepares agendas and support materials as instructed by the Division Director

Manages workspace move requests

Other duties as assigned

Qualification

Administrative supportTravel coordinationTimekeeping (KRONOS)Microsoft OfficeGoogle productsCustomer serviceProblem-solvingCommunication skills

Required

Five (5) years of relevant experience in a general clerical or administrative service

Experience in travel/purchasing, coordination/management support

Strong verbal and written skills – The position will require review of clearance items for: Grammar, spelling, and punctuation; and drafting letters, memoranda, emails, and other correspondence

A combination of related education and/or relevant experience in General clerical or administrative service experience

Preferred

Ability to use Microsoft Office products such as Word, PowerPoint, Excel, etc

Ability to use Google products such as Google Docs, Google Calendar, etc

Knowledge of Kronos as this position will be one of the primary timekeepers for the Staff Development Division employees for CDHS

Ability to process and track all clearance items incoming and outgoing in eClearance system

Ability to exercise judgment and skill in resolving issues and finding answers

Ability to prepare agendas and meeting materials; draft communications; schedule meetings; secure meeting locations; take meeting minutes; and onboard new staff members

COWINS Partnership Agreement: Relevant years of State service should be considered as a preferred qualification and given weight under the process

TRANSFERS ONLY: Relevant years of State service will be considered as a preferred qualification and given the weight of at least 15% of the overall score under the process

Relevant years of State service contribute to a candidate's position-related knowledge, skill, ability, behavior, or other posted competency