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Paradise Valley Unified School District · 22 hours ago

2025-26 Records Secretary - Greenway MS

Phoenix, AZ

Full-time

Onsite

New Grad, Entry Level

$15.94/hr - $15.94/hr

Paradise Valley Unified School District is seeking a Records Secretary for Greenway Middle School to support the educational process. The role involves managing student attendance, providing clerical support, and ensuring compliance with reporting requirements.

Education Management

Responsibilities

Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of providing emergency and necessary care in compliance with established guidelines

Answers and initiates telephone calls for the purpose of responding to inquiries, transferring calls, taking messages, requesting information and/or conveying information

Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions

Greets parents and students for the purpose of responding to inquirers and/or directing individuals to appropriate location in accordance with established building security procedures

Inputs data into database (e.g. discipline/behavior matters, etc.) for the purpose of meeting district administrative requirements and mandated guidelines

Maintains a variety of manual and electronic documents, files, and records (e.g. student attendance, notification logs, student records, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements

Maintains automated student attendance system for the purpose of ensuring accurate tracking and documentation of student attendance

Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment

Notifies parents and/or guardians of student absences for the purpose of meeting district administrative requirements and mandated guidelines

Obtains attendance records for student entry and exit from campus during school hours (e.g. admission slips, late notices, class release forms, etc.) for the purpose of ensuring accurate reporting of excused absences and truancies

Performs general office duties (e.g. copying, faxing, data entry, filing, etc.) for the purpose of supporting office functions

Prepares attendance-related reports and written materials (e.g. standardized/special reports, letters to parents, passes for students, incoming calls on attendance slips, etc.) for the purpose of conveying information regarding school and/or district activities and procedures

Processes documents and materials (e.g. report discrepancies, status changes, absence verifications, student records, etc.) for the purpose of disseminating information in compliance with established administrative guidelines

Researches discrepancies of attendance information and/or documentation for the purpose of ensuring accuracy of attendance data

Responds questions from a variety of individuals (e.g. staff, parents, probation officers, other schools, students, etc.) for the purpose of providing information and/or directions as may be required

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit

Qualification

Record keepingData entryOffice equipment operationBasic math skillsCommunication skillsProblem solvingInterpersonal skillsConfidentialityFlexibilityAttention to detail