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Blue Ridge Behavioral Healthcare · 1 day ago

Executive Assistant

Roanoke, VA

Contract

Onsite

Entry Level

2+ years exp

Blue Ridge Behavioral Healthcare (BRBH) is a community services board providing comprehensive services for individuals with mental health disorders. The Executive Assistant will support the CEO by managing communications, scheduling, and office logistics to ensure smooth operations.

Addiction TreatmentCommunitiesHealth CareMental HealthNon ProfitRehabilitation

Culture & Values

Responsibilities

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text data, and graphics

Researches and routes correspondence, draft letters and documents, collect and analyze information, and initiate telecommunications

Maintains CEO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel

Arranging travel (hotels, air, etc.) and training registrations for agency staff or Board members

Coordinates meeting logistics

Maintains hospitality and food service contacts

Maintains the internal business of the Executive Office

Performs financial functions include processing agency checks, requisitioning payment for expenses incurred and maintaining accurate files

Ensures operation of office equipment by completing preventive maintenance, troubleshooting malfunctions, and requesting for repairs

Maintains office supplies inventory by checking stock to determine inventory level and ordering any needed supplies

Qualification

Microsoft ExcelMicrosoft WordMicrosoft OutlookDesktop publishing softwareProfessional communicationMulti-taskingAttention to detailOrganizational skillsConfidentialityInterpersonal skills

Required

High school diploma required

Minimum of two (2) years' experience as Administrative Assistant in an organization to Management required, or a combination of education and experience indicative of ability to proficiently perform job functions

Candidates must have or be able to obtain a valid Virginia driver's license with a safe driving record, defined as no more than two moving violations in the last three years and no criminal violations in the last five years

Demonstrated excellence in professional communication, and decorum in providing the first contact and professional face for an executive level office

Oral and written communications skills appropriate to a wide range of contacts

Experience in using all types of office equipment i.e. printer, fax machine, speed scanner, and computer

Experience in accurately transcribing recordings of meetings into succinct minutes

High level of proficiency in Microsoft Excel, Word, and Outlook

Ability to maintain strict confidentiality and handle confidential matters with discretion and tact

Experience or ability to produce professional agency information documents using desktop publishing software

Excellent attention to detail, and ability to proofread carefully and to organize work and prioritize tasks with minimal direction

Must be able to establish and maintain courteous, respectful, and effective working relationships with people and staff at all levels, internally and externally

Ability to provide guidance and support as needed internally and externally with vendors

Develop a knowledge of the Agency's organization, policies, and procedures

Ability to project a professional and positive image

Ability to multi-task and maintain calm composure in a fast-paced, constantly changing environment