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White Cap Canada · 5 days ago

Senior Administrative Assistant

Atlanta_30360

Full-time

Hybrid

Senior Level

7+ years exp

White Cap Canada is committed to Building Trust on Every Job and offers a diverse work environment. The Senior Administrative Assistant will provide general administrative support, manage schedules, and facilitate communication to ensure smooth operations and efficiency across the organization.

Construction

Responsibilities

Demonstrates collaboration, accountability, trust, and execution. Maintains a comprehensive understanding of department policies and procedures to effectively execute responsibilities

Reviews upcoming meetings to ensure leaders have necessary information for productivity. Distributes meeting materials timely to appropriate stakeholders. Launches and delivers scheduled meetings, including requesting agenda items, coordinating meals, and preparing necessary data in advance

Ensures expense reports are accurate and complete. Tracks and processes expenses, submits invoices, and handles reimbursements. Approves expense reports and purchase orders for executives’ direct reports. Manages reconciliation of corporate credit card expenses, ensuring accuracy and timeliness

Plans and organizes travel, including flights, accommodations, itineraries, and transportation. Manages travel requests and approvals appropriately

Uses discretion and judgment to prioritize meetings and manage information flow to executives. Serves as the primary communication hub, managing incoming requests and information from administrative staff. Ensures smooth communication between admin teams

Collaborates with peers within the business and other functions to drive alignment and execution of priorities. Coordinates candidate interview process (e.g. scheduling, communication, etc.)

Manages special projects or initiatives, ensuring deadlines are met and progress is tracked

Maintains highly confidential and specialized information, utilizing an in-depth understanding of organizational policies, procedures, and operations

Organizes and maintains files and records for accessibility and organization. Drafts, proofreads, and edits correspondence, reports, presentations, and other documents

Maintains and orders department office supplies. Processes invoices for payment