Good Fellowship Ambulance & EMS Training Institute ยท 1 day ago
Executive Administrative Partner (Executive Assistant)
West Chester, PA
Full-time
Onsite
New Grad, Entry LevelGood Fellowship Ambulance & EMS Training Institute is a nonprofit organization providing emergency medical services in Chester County, Pennsylvania. They are seeking an Executive Administrative Partner to provide comprehensive administrative and operational support to the Executive Director, manage executive schedules, coordinate meetings, and ensure efficient workflows across the organization.
Non ProfitTraining
Responsibilities
Provide comprehensive administrative support to the Executive Director, including proactive calendar management, scheduling, and drafting, preparing, and proofreading correspondence in accordance with professional business standards
Answer and screen emails, phone calls, and in-person inquiries, routing communications appropriately and responding as needed on behalf of the Executive Director
Perform a wide range of administrative and clerical functions including purchase order and expense report processing, placing and tracking orders, compiling reports, preparing documents, and maintaining accurate records
Organize and coordinate meetings and committees, including preparing agendas, sending calendar invitations, attending meetings, recording and distributing minutes, and managing logistics, including occasional evening meetings as operational needs require
Assist with or independently plan and coordinate events for internal teams and external groups, including logistics, scheduling, communications, and follow-up activities
Assist with special projects by coordinating resources, tracking progress, and supporting timely completion of assigned initiatives
Maintain organized records, documents, and files in both digital and physical formats in accordance with established guidelines
Serve as a point of contact for internal staff and external partners on behalf of the Executive Director
Provide limited administrative support to other department directors as needed
Use Microsoft Office products and other technology platforms efficiently and accurately
Assist with social media content coordination or posting when requested. Social media experience is a plus but not required
Perform other related duties as required
Qualification
Required
High school diploma or equivalent required
Excellent organizational, time management, and verbal and written communication skills with strong attention to detail
Strong proficiency with computers and Microsoft Office products
Experience prioritizing multiple projects and adapting to changing priorities
Previous experience in an administrative or executive support role, preferably within a nonprofit, healthcare, or public safety environment
Ability to handle sensitive and confidential information with professionalism and discretion
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Preferred
Social media experience is a plus but not required
Company
Good Fellowship Ambulance & EMS Training Institute
Good Fellowship Ambulance & EMS Training Institute is an non-profit emergency medical service that provides basic, intermediate and advanced life support services to ten municipalities including the Borough of West Chester, the townships of West Goshen, East Goshen, Westtown, East Bradford, West Bradford, West Whiteland, Thornbury, Birmingham and Newlin in Chester County, Pennsylvania.
Founded in 1951
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jim Reagan, MSEM, NAEMT
EMS EDUCATOR | EMERGENCY MEDICAL TECHNICIAN | FORMER BLS TRAINING COORDINATOR
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