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Bridge to Enter Advanced Mathematics (BEAM) · 22 hours ago

Associate Site Director, BEAM Summer Away

New York, NY

Full-time

Onsite

Mid Level

Bridge to Enter Advanced Mathematics (BEAM) is dedicated to creating pathways for students from low-income and underserved communities to pursue STEM careers. The Associate Site Director will manage a team to prepare and implement a summer program, ensuring academic success and a positive environment for students.

EducationNon ProfitSocial

Growth Opportunities

Responsibilities

Complete required BEAM onboarding, including background checks and a mix of asynchronous and synchronous virtual training

Read and internalize the BEAM Leadership Handbook and engage with BEAM's full-time staff in virtual meetings to understand the various components of running a BEAM camp. Site Directors are allowed to make selected customizations for their camp and are expected to create a site-specific Leadership Handbook that documents such customizations and can be shared with the other leaders. Associate Site Directors are expected to support Site Directors in these customizations

Participate in virtual meetings with the other members of the Leadership Team to start building a collaborative leadership community and to prepare for "Pre-camp Week." The "Pre-camp week" represents the days when leaders and staff meet for training and logistical preparation before students arrive at camp. (2-3 meetings of 1 hour each)

In collaboration with the members of the Leadership Team, plan the content, staff training, and schedule of the "Pre-camp week" based on templates and guidance from BEAM. More details in the next section. Leaders are expected to start planning virtually and finalize the plan during the "Leadership Retreat" (Pre-camp Leaders only days)

Support Site Directors in planning the schedule for the "Leadership Retreat" based on templates and guidance from BEAM

Participate in virtual meetings with BEAM full-time staff and BEAM's college campus host staff to fine-tune campus logistics

In collaboration with BEAM full-time staff, communicate with students' parents and caregivers about the start of camp and student travel logistics

Support final selection of your site leadership team (if needed)

New York only: Attend the New York State Department of Health's Summer Camp Operator Orientation (if needed) and obtain necessary health and safety certifications

In partnership with the leadership team, you will: + Align on roles, responsibilities, and site-specific operational policies + Establish a set of working norms and communication expectations among leadership and staff + Plan team-building activities or social events + Set up facilities and ensure all logistical needs are met for staff arrival, including purchasing supplies

Facilitate team-building activities and role-specific training Prepare facilities for staff and student arrival

Set up facilities (signage, supplies, room assignments, etc.) in preparation for student arrival

Coordinate the receipt and organization of BEAM's materials held at a storage facility

Confirm staff completion of required HR onboarding (I-9, online training, etc.) and complete the employer portion of the I-9

Liaise with campus staff to solicit feedback and ensure BEAM is complying with all campus regulations and reporting ongoing needs or challenges that need to be addressed by campus staff

Manage site vendors and contractors alongside BEAM central staff to ensure all site purchasing, food service needs, and travel arrangements run smoothly

Support daily and/or weekly check-ins with site leadership, faculty, and staff

Communicate daily updates to all staff and respond to ongoing questions or concerns elevated by the leadership team

Collaborate with staff to make updates to program policies or procedures that are not working as planned

Work with site leadership to make timely, thoughtful decisions when conflicts arise and communicate those decisions to staff

Ensure all surveys, assessments, and evaluations are administered on time

Work with BEAM's Learning and Evaluation team to collect and submit data from all students and staff surveys, assessments, and evaluations

Oversee the implementation of student travel to and from the program

Oversee the campus environment, the safe passage of students (into campus, to their class, and through dismissal), staff/student interactions, etc

Handle student behavior situations if/when they escalate

Follow up with families regarding student behavior or attendance issues

Facilitate family visits

Follow crisis plans; provide leadership in case of crisis

Ensure alignment of practice with policy

Other logistical tasks to coordinate with the rest of the site leadership, including but not limited to: + Managing petty cash for the summer + Preparing for and coordinating field trips + Planning and supervising evening time with students + Organizing staff dinners

Support Site Leadership in completing the clean-up checklist

Complete staff evaluations and 1:1 debriefs

Update BEAM storage inventory with end of camp detailed list of items. Coordinate materials packing and storage facility pick-up services

Attend the BEAM-led multi-site Summer Camp step-back meeting

Qualification

Commitment to EquityLeadership SkillsCommunication SkillsData ProficiencyProblem-SolvingOrganizational SkillsPrior work experience with middle school studentsExperience leading training workshopsMediation trainingRestorative justice trainingInterest in mathematicsFluency in SpanishAdaptability

Required

Demonstrated experience in managing teams, providing feedback, and fostering collaboration among staff and faculty

A passion for creating inclusive classrooms where all students feel valued, capable, and supported

Strong written and verbal communication skills to effectively interact with staff, faculty, students, and families

Ability to manage conflicts and make thoughtful, timely decisions in high-pressure situations

Strong organizational abilities to manage multiple tasks, schedules, and logistical elements simultaneously

Ability to work with spreadsheets and formulas

Flexibility to adjust plans and approaches based on feedback, evolving needs, and challenges that arise during the program

Preferred

Prior work experience with middle school students

Prior work experience with students in LA or NYC public schools or serving students from a comparable background

Fluency in Spanish, Mandarin, Arabic, Korean, or another language commonly spoken by BEAM's LA families or NYC families

Experience leading training workshops for adults

Mediation training and/or experience

Restorative justice training and/or experience

Interest in mathematics, understanding of enrichment math concepts, and/or broader curiosity about learning new things

Benefits

Transportation expenses to/from the staff's residence to a BEAM Summer Away campus location are covered by BEAM within BEAM's approved travel guidelines. This includes flight cost if needed. Details about the expense approval criteria and the travel booking process will be provided later.

We provide free dorm room, breakfast/lunch/dinner, and laundry access throughout all training and camp days.

2–3 staff dinners during camp to relax, connect, and celebrate together