State of Iowa - Executive Branch · 5 days ago
Administrative Assistant 2
Des Moines, IA
Full-time
Onsite
Entry Level
1+ years expThe Iowa Utilities Commission is seeking an Administrative Assistant 2 to join their legal team. This role involves providing administrative support to attorneys and managing various legal processes within the Commission.
CommunitiesOffice AdministrationPublic SafetyResidential
Responsibilities
Assists in the preparation of Commission orders by creating/maintaining templates; reviewing/editing complex documentation; including orders, that contain legal terminology; leading the order routing process, signature, and issuance workflows; and making online submissions, including certified records, filings, and briefs into the Commission’s, state’s, and federal’s electronic filing systems
Serves as the principal point of contact for the Regulatory Law Bureau on all matters relating to docket management and will lead the Regulatory Law Bureau in implementation of and transition to the incoming case management software system
Manages the Commission’s internal docket logistics, including organizing support staff for hearings and procuring and contracting with third-party vendors as needed
Serves as a member of internal-agency committees, including, but not limited to, special committees tasked with identifying procedural and processing inefficiencies, testing and implementing new software and other technologies intended to reduce inefficiencies, and developing and analyzing key performance indicators intended to measure the Commission's productivity
Attends and represents the General Counsel and/or the Regulatory Law Bureau Chief at regularly scheduled meetings and ad hoc meetings with senior agency management and represents and advances the positions held by the General Counsel and/or the Regulatory Law Bureau Chief
Updates and manages the training program and supervises training for new Regulatory Law Bureau employees, including interns
Provides support for the Commission's rulemaking and other legislative efforts, including the use of the State of Iowa’s designated software program for the rules review process (Esper), the submissions of rulemaking documents, the maintenance of accurate records, and the tracking of the pending rulemaking dockets
Qualification
Required
Graduation from an accredited four-year college or university with a bachelor's degree in any field, and experience equal to one year of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness)
A total of five years of education and/or full-time experience (as described in number one) where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience
Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as an Administrative Assistant 1
Preferred
A background in law, including state and federal laws, rules, practices, and procedures
Experience with and a strong desire to become proficient in complex software systems
Benefits
Paid Time Off: Enjoy vacation, paid holidays, and sick leave with no limits on sick leave accrual.
Great Benefits: Excellent Health, Dental, and Vision Insurance Options.
Retirement Plan: IPERS Retirement package and an option for a deferred compensation plan.
Flexibility: Flexible Spending Accounts (medical and dependent care).
Life Insurance: Free Life Insurance.
Support: Employee Assistance Programs and Employee Discount Programs.
Company
State of Iowa - Executive Branch
If you’re looking for a work life of accomplishment, reward, and opportunity, you’ll discover Iowa State Government is just the place where there’s a rich and diverse population; where community, culture and differences matter; where exceptional work ethic, values and peace of mind all come together! The more you know about the State of Iowa, the more you’ll know it’s the right fit for you! There are 16 agencies in state government providing services to Iowans requiring specialized talent in agriculture, corrections, economic development, education, human services, natural resources, public health, public safety, revenue, transportation, veterans’ services and more.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Jacob Nicholson
Chief Operating Officer
Darwin Ten Haken
Enterprise Architect, Office of the CIO
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