Cohera ยท 1 week ago
Executive Assistant
United States
Full-time
Onsite
Mid, Senior Level
$70K/yr - $85K/yr
6+ years expCohera is a company formed from the merger of 360 Destination Group and CSI DMC, focusing on delivering exceptional event management services. They are seeking a highly organized and proactive Executive Assistant to support leadership in coordinating corporate events and managing schedules, ensuring seamless operations behind the scenes.
Hiring Manager
Denise Favela
Responsibilities
Manage professional Outlook calendars, coordinate schedules, plan appointments and activities for the CEO, CFO, and COO
Use tact, discretion, and good judgment in handling sensitive and confidential information
Position includes using independent decision making and authority within established policies and procedural guidelines. This may include interpreting policies, analyzing and resolving procedural problems, making recommendations, coordinating projects and setting priorities
Ability to prioritize multiple tasks, meet deadlines and maintain high quality attention to detail
Demonstrate high levels of professionalism when communicating in person, by email or by phone
Book travel, provide directions, provide documents as needed, and file all expenses for reimbursement
Compose and type correspondence and emails
Assist with meeting preparation and follow up, including maintaining agendas, creating pre-meeting packets, taking notes if needed, distributing and checking on follow-up items
Organize documents
Maintain comprehensive and accurate records
Assist with Strategic Team customer events as well as strategic partner events
Project manage our involvement with industry events (IMEX, FICP, SITE, MPI)
Plan and reserve quarterly leadership internal meetings
Expense report support
Produce weekly/monthly/quarterly financial and budgetary reporting
Qualification
Required
Six or more years total work experience with a minimum of 3 years of hospitality experience
Extremely organized with excellent verbal and written communication skills
Advanced proficiency in the Microsoft Office Suite
Computer, phone, copiers, smart phones, tablets and other standard office equipment
Manage professional Outlook calendars, coordinate schedules, plan appointments and activities for the CEO, CFO, and COO
Use tact, discretion, and good judgment in handling sensitive and confidential information
Ability to prioritize multiple tasks, meet deadlines and maintain high quality attention to detail
Demonstrate high levels of professionalism when communicating in person, by email or by phone
Book travel, provide directions, provide documents as needed, and file all expenses for reimbursement
Compose and type correspondence and emails
Assist with meeting preparation and follow up, including maintaining agendas, creating pre-meeting packets, taking notes if needed, distributing and checking on follow-up items
Organize documents
Maintain comprehensive and accurate records
Assist with Strategic Team customer events as well as strategic partner events
Project manage our involvement with industry events (IMEX, FICP, SITE, MPI)
Plan and reserve quarterly leadership internal meetings
Expense report support
Produce weekly/monthly/quarterly financial and budgetary reporting
Preferred
Work as a productive team member, take initiative, act creatively, operate flexibly, and do everything with honesty, integrity, and with a focus on client satisfaction
Work well in a fast-paced team environment, work overtime when required, and deliver quality service to our clients
Act in a self-starting way, make good independent decisions, and take steps to complete work within time parameters
Generate new and innovative ways to improve our company's products and services
Recognize essential elements of a challenge and develop creative solutions
Are detail-oriented with vendor contracts, invoices, and agreement clauses
Respond quickly to changing circumstances and anticipate new developments where possible
Give and accept feedback constructively
Recognize and consider the client's expectations and needs and have a 'do what it takes' mentality
Benefits
Health insurance coverage including medical, vision, and dental.
Discretionary PTO for vacation and personal time, paid holidays, and paid sick leave accrued based on hours worked.
401(k) with employer match.
Company-paid short term and long term disability insurance coverage.
Company-paid $50,000 basic life insurance.
Voluntary life insurance.
Paid DMCP and/or CMP certification.
Paid industry memberships.
Company
Cohera
Cohera was born from the merger of 360 Destination Group + CSI DMC and brings together decades of destination management experience under one name.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase