Keystone Pacific Property Management · 3 weeks ago
Account Receivable Associate
San Mateo,CA,US
Full-time
Hybrid
Entry Level
1+ years expKeystone Pacific Property Management, LLC is a prestigious property management firm headquartered in Irvine, CA. They are seeking an Accounts Receivable Associate to provide financial, administrative, and clerical support by ensuring the smooth transfer and setup of new client accounts, posting payments, preparing billing, and resolving discrepancies.
CommunitiesReal Estate
Responsibilities
Homeowner billing and delinquent inquiries
Assist homeowners with viewing their accounts online and making online payments
Set up delinquency and adjustment files/maintain files (per account list)
Collection, Billing, and filing as necessary
Deposits as assigned
Update delinquency spreadsheets for board packets 2 weeks prior to the board meeting (per meeting schedule)
Follow up with managers
Obtain general and executive session minutes from managers or from the computer
Payments - Process non-delinquent and delinquent payments
Process incorrect payments
Research problem payments
Notify homeowners of the correct remittance address
Cash receipt processing
Authorize walk-in payments/cover lunch hour on designated days
Adjustments - Process miscellaneous debits/credits
Process non-delinquent and delinquent returned checks and online payments
Pre Lien-Processing - Send pre-lien letters
Send balance due letters/update owner remarks
Lien Processing - Prepare liens and letters
Send lien balance due letter
Release liens & send letter to homeowner
Foreclosure - Obtain authorization to commence foreclosure (executive session minutes)
Prepare file and send to the trustee/attorney
Monitor status reports and interface with trustee/attorney
Furnish Board with authorization to Publish Notice of Trustee Sale
Set up REO accounts and HOA-owned accounts
Small Claims - Prepare Plaintiff’s Claim
Process adjustments, update remarks, and copy all payments
Set up a small claims file
Process follow-up work to collect judgment
Notify the court regarding a default on a payment plan
Practice and adhere to Keystone’s Core Values, Mission, and Vision
Any additional job duties as required by the supervisor
Qualification
Required
Must have a valid California Driver's License
Must have reliable transportation and the ability to drive to and from court hearings
Ability to multitask
Strong attention to detail
Strong written and verbal communication skills
Ability to work well under pressure
Proficient in Microsoft Suite Programs
Strong efficiency in Excel
Excellent interpersonal skills
Verifiable references
Able to pass a background check
At least 1 year of experience working in an Accounting related role
High School Diploma or GED required
Preferred
Bachelor's Degree preferred
Benefits
Hybrid and Flexible working arrangements
Work-Life Balance
Opportunities for career growth
Training and mentorship from successful leaders in the HOA industry
Cell Phone Stipend
Mileage Reimbursement
Medical, Dental, and Vision
Flexible Spending Account
Pet Insurance
Pre-Paid Legal
Employer Paid Basic Life/AD&D Insurance
Voluntary Life and Short-Term Disability Insurance
Free Employee Assistance Program
401(k) Retirement plan with Company Match
Financial and Health/Wellness Education
Bereavement and Mandated Leave of Absence Applicable
Paid Time Off (PTO)
12 Paid Holidays (Floating Holiday/Half Days/Early office closure before certain major holidays)
Company
Keystone Pacific Property Management
Keystone Pacific Property Management is a reputable community association management firm.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jared Jones, CPA
Chief Financial Officer
Recent News
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