The Ad Hoc Council ยท 23 hours ago
Manager, Events (Contract)
New York
Contract
Hybrid
Mid, Senior Level
$6,250/mo - $6,500/mo
5+ years expThe Ad Council is a nonprofit organization that focuses on social impact campaigns. The Manager, Events will be responsible for supporting the planning and execution of both internal and external events, working closely with various teams to enhance the Ad Council's brand and engagement with key stakeholders.
International Affairs
Responsibilities
Provide comprehensive administrative and logistical support to the Assistant Manager and SVP of Events across all Ad Council initiatives, board engagement events, and major industry events such as POSSIBLE and the Cannes Lions Festival
Maintain and update records in Salesforce, Excel, and Google Sheets, ensuring accurate tracking of RSVPs
Assist with event budget management, including invoice processing, payment submissions
Prepare, submit, and track expense reports for the events team, ensuring accuracy and timeliness
Create and manage Google Forms for event RSVPs, monitor attendance, and maintain organized registration and guest list records
Support hotel and travel logistics for large-scale events, including managing hotel room blocks, coordinating travel inquiries, and ensuring proper billing and coding
Coordinate meetings and maintain calendars for the events team, ensuring efficient scheduling and follow-up
Arrange travel itineraries and manage logistics for staff attending events, conferences, and meetings
Research venues and vendors, maintain up-to-date databases of private dining spaces, and assist with vendor selection and outreach
Assist with catering orders for high-profile meetings
Compile donor and company research in preparation for meetings, briefings, and outreach
Maintain and update corporate contact lists in Salesforce, ensuring data accuracy and alignment with cross-functional teams
Partner with the Thought Leadership team on programming, talent scheduling, and event logistics
Qualification
Required
5+ years of administrative or event coordination experience, including at least 1 year supporting events, projects, or programs
Exceptional attention to detail, organization, and follow-through
Strong ability to prioritize and manage multiple tasks in a deadline-driven environment
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), with strong spreadsheet management and deck-formatting skills
Comfort working cross-functionally and supporting multiple stakeholders
Professional, proactive, and diplomatic, with a positive, team-oriented approach
Resourceful and adaptable, with the ability to anticipate needs and solve problems independently
Experience with Salesforce, Google Sheets/Docs, Asana, Canva, and Slack
Preferred
Background in nonprofit or corporate event coordination preferred
Benefits
Contract employees will be eligible to participate in limited benefits and paid time off.
Company
The Ad Hoc Council
Founded in 1975, The Ad Hoc Council is a unique forum.
0-1 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase